Procurement Administrator

Temp-to-Hire: The Smart Way to Build Your Career!

Staffmark is hiring a Procurement Administrator in Gonzalez, TX. Advance your career with this opportunity to get your foot in the door with a well-established company.

Schedule Pay

Monday - Friday | Full-Time | $20 - $27 per hour

Staffmark Employee Benefits

Medical, Dental, and Vision Insurance | Life Insurance | Short-term Disability | 401k Plans | Weekly Pay | Referral Bonus Potential | Employee Discount Programs

Key Responsibilities

Accounting Support

• Enter and categorize vendor invoices; track approval status and follow up as needed.
• Complete project tie-outs by filing receipts, photos, and warranties into the correct Egnyte project/cost-code folders.
• Provide general support to the Senior Accountant.

Document Management

• Maintain clear Egnyte folder structures and naming conventions for contracts, permits, plans, vendor documents, photos, and warranties.
• Track document versions; ensure current files are accessible and archive outdated sets.
• Prepare simple document packets for inspections, reviews, or bids; collect signatures and distribute.

Vendor Invoicing & Purchasing Support

• Collect, scan, and organize W-9s, COIs, ACH forms, and other compliance documents; maintain up-to-date vendor files.
• Collect and file receipts by project, cost code, and month.
• Maintain vendor contact sheets; request quotes and lead times as directed.
• Benchmark pricing on frequently purchased items and recommend cost-effective alternatives; assist in onboarding new vendors.
• Compile a daily AP invoice summary for Senior Accountant review and purchasing approval.
• Solicit RFQs, prepare bid tabs, and coordinate supplier pricing, availability, and lead times.
• Track materials from order to jobsite; schedule deliveries and confirm access requirements.
• Support communication between accounting and administrative staff.

Construction Administration

• Set up and manage accounts with OMS subcontractors.
• Work with design architects and company leadership to source competitive pricing for finishes, FFE, and related items.
• Manage project document control, including drawings, specifications, addenda, RFIs, submittals, transmittals, and meeting minutes.
• Log and route submittals for review; notify vendors/subcontractors of approvals or required revisions.
• Prepare and update job books, project directories, and submittal registers.
• Assist with change orders, maintain logs, and distribute updated documents.
• Track permits, inspections, and project closeout deliverables (O&Ms, warranties, as-builts).
• Coordinate logistics for deliveries, equipment rentals, and mobilization/demobilization.

Communications & Office Administration

• Draft and proof simple memos and updates; maintain trackers and distribution lists.
• Manage incoming/outgoing mail and shipments.

Tools We Use

• Egnyte
• Microsoft 365 (Outlook, Teams, OneDrive, Excel)

Qualifications

• 1-3 years of experience in construction administration or procurement.
• Strong organizational skills and attention to detail; able to manage multiple job sites and vendors.
• Consistent file organization and version-control habits.
• Proficiency with Microsoft 365; familiarity with Egnyte is a plus.
• Strong written and verbal communication; ability to handle sensitive documents with discretion.
• Comfortable working onsite near active construction areas.
• Ability to lift up to ~50 lbs occasionally (files, boxes, small parts).

Click 'Apply Now' to take the first step in turning your job into a career. We look forward to working with you and watching you grow!

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