Payroll Administrator

Join a growing team as a Payroll Clerk responsible for processing payroll, managing payroll tax reporting, and ensuring compliance with federal, state, and local regulations. This role is ideal for a highly organized professional with experience handling payroll tax filings, employee records, and payroll administration in a fast-paced office environment.Education Requirements

• High School Diploma or GED required
• Associate degree in Accounting, Finance, Business, or related field preferred
• Payroll certification or additional accounting coursework is a plus
• Proficiency in Microsoft Excel and payroll software required

Experience Requirements

• Minimum 2 years of payroll processing experience preferred
• Experience preparing and filing Form 941 and Form 940 tax returns required
• Knowledge of payroll laws, tax regulations, wage and hour compliance standards
• Experience with payroll tax reporting and payroll reconciliations
• Strong data entry, organizational, and problem-solving skills
• Ability to handle confidential employee and payroll information
• Multi-state payroll experience preferred
• Accounting or bookkeeping experience is a plus

Physical Capabilities

• Ability to sit and work at a computer for extended periods
• Frequent use of computers, calculators, and office equipment
• Ability to perform repetitive data entry tasks with a high level of accuracy
• Strong attention to detail while managing multiple deadlines
• Ability to work a full-time office schedule

Job Duties

• Process weekly, bi-weekly, or semi-monthly payroll accurately and on time
• Calculate wages, overtime, bonuses, deductions, garnishments, and benefit withholdings
• Prepare and file federal payroll tax forms, including Forms 941 and 940
• Reconcile payroll taxes and ensure timely payment of tax liabilities
• Maintain and update employee payroll records, direct deposits, and wage information
• Process new hires, terminations, pay adjustments, and employee status changes
• Verify timesheets and ensure proper approvals and coding
• Respond to employee payroll, tax, and benefits inquiries
• Assist with year-end payroll activities, including W-2 preparation and distribution
• Maintain compliance with federal, state, and local payroll regulations

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)