Japanese Bilingual Regional Sales Manager (Medical Devices / Components)

Position Title: Japanese Bilingual Finance Operations Manager

Location: Irvine, CA (Onsite)

Classification: Full-Time / Exempt

Summary

The Finance Manager is responsible for owning day-to-day finance, accounting, and tax operations and general administrative support for the U.S. subsidiary of a global manufacturing and technology corporation. Operating within a collaborative, small-scale office environment of approximately 10 employees, this role requires a versatile, flexible all-rounder who is comfortable managing high-level financial coordination alongside granular, daily bookkeeping and office management tasks.

This professional will function as the primary bridge between the U.S. operations and the parent company's corporate accounting department in Japan, requiring a deep understanding of Japanese corporate communication practices and a traditional, highly collaborative work style. Initially focused on hands-on financial execution using QuickBooks. Once U.S. operations are stable, the scope may expand to support finance activities related to applicable U.K. operations.

Essential Duties and Responsibilities include but are not limited to

Finance & Accounting Operations

• Manage day-to-day finance and accounting activities, including detailed sales data management, billing support, collections coordination, and accounts receivable oversight.
• Perform hands-on daily bookkeeping, including cash receipts, disbursements, and journal entries within QuickBooks.
• Support order processing, invoicing, and cash collection workflows, including the transition and operation of new finance-related systems.
• Maintain highly accurate financial records in close coordination with external accounting firms.

Monthly Close & Financial Reporting

• Independently prepare, organize, and validate transactional data required for monthly and year-end closing.
• Coordinate closely with external accounting firms to execute and complete the final monthly close process accurately.
• Review draft financial statements and identify variances, trends, and potential risks.
• Regularly provide financial results, issues, and strategic insights to corporate finance management in Japan, maintaining strict cross-border alignment.

Tax & Compliance

• Coordinate with external tax advisors on U.S. compliance matters, including Sales Tax filings and business registrations.
• Manage state-level Sales Tax data and ensure proper documentation and audit readiness.
• Support ongoing operational management of transfer pricing documentation (local files).
• Monitor regulatory changes and proactively share risks and compliance concerns with global stakeholders.

Budgeting, Forecasting & Analysis

• Conduct budget vs. actual analysis and explain variances.
• Support annual budgeting and mid- to long-term financial planning processes.
• Prepare financial materials for management review and cross-border strategic discussions.

Process Improvement & Governance

• Identify operational inefficiencies, control gaps, and process risks within the local finance and administrative structures.
• Collaborate with Japan-based and U.S. leadership, as well as external partners, to improve workflows and operational controls.
• Contribute to the design and documentation of clear company policies and procedures as the organization grows.

General Affairs & Office Administration Support

• Support daily general affairs (soumu) and office administrative functions to ensure smooth operation of the local U.S. office when necessary.
• Manage office vendor relationships, equipment maintenance, and basic facility operations.
• Assist with corporate documentation, filing, and the organization of local business licenses or registrations.
• Support the cross-functional alignment of sales, operations, and administration teams through flexible administrative assistance.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.

• 5 to 10 years of professional accounting and finance experience, with a solid background in multinational, trading, or manufacturing business structures.
• Strong, hands-on proficiency with QuickBooks for day-to-day accounting operations.
• Proven ability to manage and drive the monthly closing data preparation autonomously (monthly close jissou).
• Native-level fluency in Japanese (written and verbal) and professional English proficiency. Candidates must possess a deep understanding of Japanese business culture and communication standards to work smoothly with the Japan headquarters.
• A versatile all-rounder who is highly flexible and willing to handle general affairs, administrative tasks, and daily data entry alongside accounting. Fits comfortably into a small team environment of around 10 people and possesses a collaborative, adaptive attitude.
• A stable career history with a low frequency of job changes, reflecting a desire for long-term commitment and growth.
• Advanced proficiency in Microsoft Excel (e.g., complex data tracking and formulas).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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