Administrative Assistant - Mid-Level

Job Title: Administrative Assistant - Mid-Level

Location: New York, New York (Hybrid)

Job Summary: We are recruiting for a highly organized administrative professional to support 2–3 Market Managers in a fast-paced buying office environment. Our team is seeking someone who can manage competing priorities with discretion, deliver strong coordination across calendars, travel, meetings, and expenses, and help keep daily operations running smoothly.

Responsibilities

• Manage calendars, scheduling, and communication for Market Managers, including meetings, travel, visitor schedules, and team touchpoints.
• Coordinate end-to-end travel arrangements and expense tracking, including itineraries, transportation, lodging, receipts, and timely submission.
• Plan and support meetings, team events, and visitor experiences by preparing materials, confirming logistics, and providing on-site support when needed.
• Prepare reports, presentations, correspondence, and administrative resources while maintaining organized systems, files, and trackers.
  
  

Required

• Experience providing high-level administrative and operational support in a fast-paced environment.
• Ability to support 2–3 leaders while managing complex calendars, scheduling priorities, and communication with discretion.
• Experience coordinating travel, preparing itineraries, and tracking expenses accurately and on time.
• Strong organizational skills, attention to detail, and a customer-service mindset.
• Ability to support meetings, events, and visitor experiences with professionalism and flexibility.
• Availability to work 40 hours per week with 2 days onsite, typically Tuesdays and Wednesdays, and potentially more when needed.
  
  

About SSI People: With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.

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