Administrative Assistant

ADMINISTRATIVE ASSISTANT (PT)

Location: Palo Alto, CA

Reports to: Operations Manager

Compensation: $50 - $65K

We’ve built our reputation as an industry leader by delivering world-class precision metal finishing solutions for over 50 years.We proudly serve a variety of industries including aerospace, defense, medical, semiconductor, and other high-tech industries that demand uncompromising quality and reliability.Our team is dedicated to craftsmanship, innovation, and exceeding customer expectations – every component, every time.

Your Role:

As an Administrative Assistant, you’ll play a vital role in keeping our operations running smoothly each day. You’ll be the first point of contact for visitors and clients, support our leadership team, and manage a wide range of administrative tasks with care and discretion. This position is perfect for someone who take pride in organization, communication, and creating a positive, professional workplace experience.

What You’ll Do:

• Welcome visitors, answer phones, and direct inquiries with a friendly professional demeanor.
• Manage office records, filing systems, and general administrative workflows.
• Schedule and coordinate meetings, appointments, and travel for team members and executives.
• Support the maintenance and implementation of employee policies and procedures.
• Coordinate daily calendars and logistics for operations and leadership teams.
• Provide administrative support to Operations Manager and Executive Team as needed.

What You Bring:

• 3 years of experience in administrative support, office coordination, or clerical work (manufacturing or similar industry experience preferred).
• Strong organization skills and the ability to manage multiple priorities with accuracy.
• Excellent communication, interpersonal, and problem-solving abilities.
• Professionalism and discretion when handling confidential information.
• Proficiency in Microsoft Office Suite (Excel, Work, PowerPoint) and the ability to learn new software quickly.
• Able to work approximately 30 hours per week with potential to increase to full-time 40 hours per week.