What are the responsibilities and job description for the Senior Administrative Assistant position at Nortia Staffing - Human Resources, Accounting and Administrative Staffing?
A well-established venture capital firm in Palo Alto, CA is seeking a highly organized and experienced Senior Administrative Assistant to support four Vice Presidents.
This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment.
Job Title: Senior Administrative Assistant
- Location: Palo Alto, CA (Onsite)
- Pay: Up to $45/hour
- Type: Long-Term Temporary (Temp-to-Hire Potential)
- Start Date: ASAP
- Schedule: Monday–Friday, 8:00 AM – 5:00 PM (100% Onsite)
Key Responsibilities:
- Manage complex calendars and scheduling for 4 VP-level executives
- Prepare materials, documents, and logistics for meetings
- Draft emails, meeting notes, slide decks, and internal documents
- Handle email correspondence and document requests on behalf of executives
- Ensure seamless administrative support and coordination across departments
Qualifications:
- 5 years of executive or senior-level administrative support experience
- Experience in investment firms, venture capital, or supporting investor relations at a startup (preferred but not required)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Adobe and Salesforce experience a plus
- Excellent verbal and written communication skills
- Highly organized with strong multitasking, follow-through, and attention to detail
- Bachelor’s degree or equivalent professional experience
Salary : $40 - $45
