What are the responsibilities and job description for the Office Coordinator position at Nortia Staffing - Human Resources, Accounting and Administrative Staffing?
We have a faced paced public company in San Carlos, CA seeking an Office Coordinator or Admin Assistant to support a wide variety of tasks.
Pay is $25/hr
This is 100% onsite and NOT a remote role.
This role would be 30-60 days in length and ideally someone who can start Dec 1st, 2025!!
POSITION OVERVIEW
The Office Administrative Assistant provides day-to-day support to ensure smooth and efficient office operations. This role handles a wide range of administrative and clerical tasks, including document management, scheduling, data entry, and coordination of office activities. The ideal candidate is organized, detail-oriented, and proactive in supporting teams and maintaining an efficient work environment.
RESPONSIBILITIES
- Perform general administrative tasks such as filing, scanning, copying, and managing correspondence.
- Maintain and organize both physical and digital records to ensure easy access and proper retention.
- Support office operations, including supply inventory, mail handling, and basic logistics coordination.
- Prepare and update documents, reports, and spreadsheets as needed.
- Assist with scheduling meetings, coordinating calendars, and managing conference room logistics.
- Handle data entry and maintain accuracy in internal databases and tracking systems.
- Provide administrative support to various departments as needed.
- Manage confidential information responsibly and follow company policies and procedures.
- Support internal communications and help ensure smooth daily office activities.
- Perform additional duties or special projects as assigned.
REQUIREMENTS
- High school diploma or equivalent required; associate degree preferred.
- 1–3 years of experience in administrative, office, or clerical support roles.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and collaborate effectively in a team environment.
- Comfortable handling multiple priorities in a fast-paced setting
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Salary : $25