IT Vendor & Contract Coordinator

Title: IT Vendor & Contract Coordinator

Location: Columbia, SC (Partial Onsite - Tuesday, Wednesday, Thursday onsite and as needed)

Duration: 12 Months (Contract To Hire)

Duties:

• Day to Day:
• This position manages key vendor and contract activities, including requesting vendor registrations and assisting IT Payables with required documentation.
• Responsibilities include supporting renewal functions for critical IT vendor contracts, reviewing and analyzing reports for senior leadership, and collaborating closely with the Chief Negotiator, IS Negotiation team, and key vendors.
• The position also involves maintaining and updating IT vendor databases to ensure accurate workflow and support department projects.
• Responsible for providing assistance in the acquisition, negotiation and renewal functions related to IT vendor contracts. Register vendors for IT contracts and manages databases for IT vendor contracts.
• 35% Assists in the acquisition, negotiation, and renewal functions related to IT vendor contracts. Reviews, analyzes and creates hierarchy for IT vendor agreements. Maintains and updates various IT vendor databases in support of area workflow and department projects.
• 35% Perform quality reviews of databases to ensure agreements are entered correctly. Works with staff to correct and advise of proper protocols.
• 10% Trains and assists new employees with processes and procedures of the databases. Creates work instructions, procedures and standards for databases.
• 10% Request vendor registrations from new and established vendors and assists IT Payables with finalizing the required documentation.
• 10% Creates, reviews, maintains, and completes various reports for management.

Required Skills and Abilities:

• Excellent organizational skills and quality research skills.
• Excellent verbal and written communication skills.
• Demonstrated skills to work with and assist others.
• Ability to acquire in-depth knowledge of department functions, procedures and workflow.
• Analytical or critical thinking skills.
• Good judgment skills.
• Ability to handle confidential or sensitive information with discretion.
• Ability to work in a team environment and prioritize work effectively.
• Ability to assist in the preparation, documentation, and presentation of recommendations to management.

Required Technologies/Experience:

• Vendor Management experience
• Experience communicating with executive level management

Preferred / Nice To Have:

• Service Now Experience
• Project Management experience is a plus

Interview:

• 1 hours onsite with the team.

Required Software and Other Tools:

• Microsoft Office.

Required Work Experience:

• 4 years project coordination or other related work experience.

Preferred Work Experience:

• 4 years-project coordination or other related work experience including 2 years of paralegal, legal assistant or contracts experience.

Required Education:

• Bachelor's Degree
• Degree Equivalency: 4 years job related work experience or Associate's and 2 years job related work experience.

About Team:

This department operates in a fast-paced environment, supporting a wide range of customers across Organisation and most of various lines of business. Our work often involves tight deadlines, with busy end of quarters, a very busy end of year for renewals, and at times it may require overtime to meet critical deliverables. We’re a close-knit team that values collaboration and support. While we work in a high-functioning environment and pride ourselves on being hardworking, we also make space for fun and positivity. We partner closely with other teams across the AIMS organization. Our culture is a safe, inclusive space where everyone feels accepted and respected, and we welcome diverse perspectives.