What are the responsibilities and job description for the Facilities & Secuity Assistant/Receptionist position at Sparks Group?
Responsibilities:
Position Responsibilities:
Greets visitors, vendors, customers, job applicants, and other visitors and ensure protocols are followed for guest sign-in and badging before allowing visitor entry. Ensure that badges are returned at the end of visits and maintain pertinent visitor records.
- Receive, screen, and route telephone calls and maintain pertinent telephone records.
- Receive, sort, collect, and direct the distribution of incoming and outgoing mail.
- Schedule appointments, meetings, conferences.
- Open and close front desk.
- Train new relief Receptionists
- Comply with DoD industrial security policies and procedures in accordance with National Industrial Security Program Operational Manual (NISPOM)
- Communicate security policies and procedures to employees, subcontractors, and visitors and provide guidance and assistance to meet security requirements
- Assists with execution of typical security-related tasks including processing of clearance paperwork and visitor requests via JPAS
- Manage Affiliate Visit Program. Receive and process all incoming and outgoing U.S. Affiliate visit requests and communicate the approval or disapproval to the requestor
- Monitor the Closed Circuit Television (CCTV) security system to identify potential hazards and risks to U.S. employees and assets
- Assist in conducting facility maintenance requirements and administrative requirements to obtain accurate description of work requested and to determine best course of action
- Assist in the preparation of work and service orders for maintenance and repair project
- Track facilities maintenance and repair work requests for services from initiation to closure
- Assist in the tracking, maintaining and inventorying of keys and electronic key cards;
Qualified Experience / Skills / Training:
Education:
- Required: High School diploma
- Preferred: Bachelor's Degree from an accredited college/university desired.
Experience:
- Two or more years of experience supporting security, facilities and/or administrative functions
- Knowledge of the NISPOM and related security requirements or the ability to learn.
Knowledge, Skills, Demonstrated Capabilities:
- Position requires attention to detail, excellent organizational follow through and interpersonal communication skills.
- Must be capable handling multiple simultaneous tasks (multi-tasking) under deadline conditions.
- Must be able to work with minimal supervision.
Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):
- Excellent interpersonal skills and the ability to work in a fast-paced team environment are essential, as well as the ability to use discretion when handling sensitive personal information.
- Ability to communicate to all levels of audiences.
Clearance:
- Must be able to meet eligibility requirements to obtain and maintain a U.S. security clearance of Top Secret.
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This job is In-Person.
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play.
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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.