Advancement Data Coordinator

Description

Position Summary

The Advancement Data Coordinator plays a vital role in supporting the mission and fundraising efforts of the School by managing the integrity and functionality of the donor database by accurately maintaining constituent records and generating and analyzing reports to support donor stewardship and strategic advancement initiatives. All employees are expected to demonstrate patience, humility, integrity, and kindness while performing the day-to-day duties of the role and to prayerfully work with administration, faculty, students, and families to develop and maintain a school which is distinctively Christian, academically excellent, and globally minded.

Essential Job Responsibilities

• Add and maintain constituent records in Raiser’s Edge NXT for donors, prospects, and other stakeholders to reflect changing constituency and donor lifecycle stages
• Support data segmentation and list generation for fundraising appeals, donor communications, events, and other advancement activities, ensuring accuracy and compliance with privacy regulations
• Enter and process incoming donations (Annual Fund, Athletics, Arts Guild, Events, Sponsorships) in Raiser’s Edge NXT, including high-volume transactions from major fundraising appeals
• Collaborate with Finance Department to reconcile donation records
• Prepare receipts and fulfill acknowledgment workflows
• Prepare and distribute annual tax summaries
• Generate standard reports to support fundraising strategies, donor stewardship, and financial auditing
• Create queries, new reports, and data extracts for other scheduled and ad hoc requests
• Maintain database integrity through consistent coding practices, record standards, and attention to data accuracy
• Extract organizational data (admission, enrollment, advancement) and enter into NAIS DASL (Data Analysis for School Leadership)
• Support advancement events by managing registrations, attendance tracking, and post-event data entry

Requirements

Educational & Experience Requirements

• Bachelor's degree preferred
• 2 years of experience working with Raiser’s Edge NXT or a similar CRM database in a nonprofit or fundraising environment
• Strong knowledge of Google Workspace and Microsoft Excel
• Must maintain strict standards of confidentiality as it relates to all database information
• Familiarity with FACTS student information system preferred
• Understanding of charitable giving methods (e.g., donor-advised funds, stock gifts, matching gifts) preferred

Personal & Spiritual Characteristics

• Is deeply committed to a consistent daily walk with our Savior, Jesus Christ, through prayer, devotional study, and church membership
• Demonstrates the spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6)
• Recognizes the role of the parents as primarily responsible before God for their children’s education and commits to be a partner in that endeavor
• Possesses the ability to work gracefully with parents, students, and other school staff to develop a unified and successful educational program
• Cooperates with administrators, department chairpersons, and other school leadership to implement policies and procedures as they pertain to the daily operation of the School
• Follow Matthew 18 principle in dealing with conflict with parents, staff, and administration
• Demonstrates the ability to accept and carry out responsibilities and make competent, professional decisions
• Eagerly participates in professional development activities and the evaluation process with a desire to grow professionally, spiritually, and personally throughout the career in education
• Maintains a professional personal appearance that is a Christian role model of cleanliness, modesty, good taste, and is in accordance with school policy

Work Environment

The work environment at Southwest Christian School is consistent with a typical school setting. The employee normally works indoors but may be required to be outdoors in unpredictable temperatures to attend programs or move between buildings. The noise level in the environment is usually low to moderate but may become loud occasionally. Significant time will be spent at computer; manual dexterity for data entry is a large component of this role. The employee is frequently required to interact with others within the school community, including parents and other caregivers. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of the position.

Additional Duties & Responsibilities

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required as an active participant in the mission of Southwest Christian School. Additional duties are regularly performed by the individuals currently holding this position and additional duties may be assigned.