What are the responsibilities and job description for the Executive Business Manager position at Southall - Farm and Inn?
Southall Farm and Inn is a premier destination bringing nature, produce and people together in a powerful and unique way. The Executive Business Manager brings order to the fast-paced hospitality environment through executive administrative assistance, business operations enablement and strategic support.
OUR ROLE
Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.
We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.
Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.
Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
OUR ROLE
- Proactively manage complex, dynamic calendars for multiple executives, resolving scheduling conflicts, prioritizing meeting requests, and blocking time for strategic work
- Act as the primary point of contact between executives and internal/external stakeholders, maintaining effective communication channels
- Assist in the management of special projects, tracking milestones, and ensuring accountability across departments
- Respond to emails, as delegated, on behalf of senior leaders, ensuring timely follow-up
- Identify bottlenecks in executive workflows and implement new systems or AI tools to increase efficiency
- Prepare agendas (90io), meeting materials, presentations (PowerPoint/Canva), and minutes for board meetings and senior leadership meetings
- Compile, analyze, and verify data to generate reports, KPI dashboards, and briefing documents for executives
- Arrange comprehensive domestic and international travel, including itineraries, visas, flights, hotels, and ground transportation; plan and execute off-sites, board meetings, and company-wide events
- Other duties as assigned by Southall Farm & Inn Leadership
- Minimum 2 years experience providing high-level executive assistant support to C-Suite or senior leadership; experience simultaneously supporting multiple executives preferred
- Proven ability to handle sensitive, proprietary and confidential information with absolute discretion
- Exceptional written and verbal communication skills; ability to draft correspondence on behalf of executives
- Excellent organizational, prioritization and problem-solving skills
- High level of accuracy, attention to detail and professionalism
- Bachelor’s degree in related field or equivalent experience or training
- Ability to lift up to 20 pounds with frequent lifting and or carrying of objects weighing up to 10 pounds; requires walking and or standing to a significant degree
- Ability to sit for extended periods of time
- Competitive compensation package
- Medical, dental, vision, short and long-term disability, company-provided life insurance
- Generous paid time off accruals
- 9 paid holidays annually
- Weekly pay
- 401k and company match
- Education reimbursement
- Best-in-class Employee Assistance Program
- Free weekly outdoor activities and wellness classes
- 30% internal discounts
- Fresh and free daily meal
- Bountiful internal growth opportunities
Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.
We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.
Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.
Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.