What are the responsibilities and job description for the Administrative Assistant position at SoTalent?
Administrative Assistant
📍 Location: San Ramon,CA
🏢 Industry: Staffing and Recruiting
💼 Work Setting: Hybrid
This role provides high-level administrative support to Senior Vice Presidents and Vice Presidents, managing calendars, communications, travel, meetings, confidential information, and special projects in a fast-paced corporate environment.
Core Responsibilities
- Executive-level administrative support for SVPs and VPs
- Calendar management and scheduling
- Meeting and conference coordination
- Email, phone, and correspondence management
- Travel arrangements and expense reporting
- Document preparation (reports, presentations, business communications)
- Stakeholder liaison activities
- Records and confidential file management
- Mail tracking and follow-up
- Event and meeting logistics coordination
- General office administration
- Support for special projects and ad hoc assignments
Required Skills
Executive Administration
- Executive support experience
- Calendar management
- Travel coordination
- Meeting planning
- Expense management
Communication
- Professional verbal communication
- Business writing
- Stakeholder management
- Confidential information handling
Organizational Skills
- Multitasking
- Time management
- Prioritization
- Attention to detail
- Problem solving
Technical Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Visio
- Office administration systems
Additional Knowledge
- Budget tracking
- Basic accounting
- Financial recordkeeping
Preferred Qualifications
- College degree
- Experience supporting senior executives
- Fast-paced corporate environment experience
- Typing speed of 60 WPM
- Ability to work independently with minimal supervision