AP/AR Specialist

The AP/AR Specialist is responsible for managing the company’s accounts payable and accounts receivable functions to ensure timely processing of invoices, payments, collections, and accurate financial records. This role supports cash flow management, maintains vendor and customer relationships, and assists with month-end close and reconciliations.

Key Responsibilities

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, invoices, and receiving documentation (three-way match)
• Prepare and process weekly check runs, ACH, wire transfers, and electronic payments
• Reconcile vendor statements and resolve invoice discrepancies
• Maintain vendor files, W-9s, and payment records
• Respond to vendor inquiries and ensure strong vendor relationships
• Assist with expense reporting and employee reimbursements
• Ensure compliance with company policies and internal controls
• Generate and distribute customer invoices and statements
• Post customer payments including checks, ACH, credit card, and wire payments
• Monitor aging reports and follow up on outstanding balances
• Research and resolve customer billing discrepancies
• Reconcile customer accounts and maintain accurate records
• Support collections efforts while maintaining positive client relationships
• Apply credits, adjustments, and cash receipts accurately
• Assist with bank reconciliations and cash management
• Support month-end and year-end close activities
• Maintain accurate financial records and filing systems
• Prepare reports for management as needed
• Assist with audits and documentation requests
• Ensure confidentiality and compliance with accounting standards and company policies
  
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2 years of experience in accounts payable, accounts receivable, or general accounting
• Strong understanding of accounting principles and bookkeeping practices
• Proficiency in accounting software/ERP systems (e.g., QuickBooks, NetSuite, Sage, Microsoft Dynamics, SAP)
• Strong Microsoft Excel skills and attention to detail
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
  
  
  

Preferred Skills

• Experience with high-volume invoice processing
• Knowledge of reconciliations and general ledger coding
• Strong customer service and vendor management skills
• Ability to work independently and collaboratively in a team environment
  
  
  

Compensation: $25-30/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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