What are the responsibilities and job description for the Senior Legal Administrative Assistant (Transactions) position at SNI Companies?
Senior Legal Administrative Assistant – Real Estate Transactions
Location: Baltimore, MD
Employment Type: Full-Time
Reports To: Partner, Real Estate Transactions Practice Group
Position Overview
The Senior Legal Administrative Assistant will provide high-level administrative and organizational support to one of the firm’s primary partners within the Real Estate Transactions practice. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, highly organized, and experienced in legal administrative work, particularly within real estate or transactional law.
Responsibilities:
Administrative & Partner Support
- Provide direct administrative support to a senior partner, serving as the primary point of contact for scheduling, document preparation, and daily workflow.
- Manage a complex calendar, including scheduling meetings, conference calls, closings, and internal/external appointments.
- Coordinate travel arrangements, meeting logistics, and related partner support tasks.
Document Management
- Prepare, edit, proofread, and format legal documents, including purchase and sale agreements, closing binders, leases, amendments, LLC and corporate formation documents, and correspondence.
- Organize, maintain, and update electronic and physical client files in accordance with firm policies.
- Assist with the preparation and distribution of closing documents, signature pages, and transaction checklists.
- Manage version control and ensure timely execution of documents.
Coordination & Communication
- Serve as liaison between the partner, clients, internal staff, and external parties (lenders, brokers, opposing counsel, title companies, etc.).
- Schedule and facilitate meetings, preparing agendas, supporting materials, and follow-up communications as needed.
- Track key deadlines, filing dates, and deliverables throughout the lifecycle of a transaction.
Operational & Legal Support
- Assist with opening new matters and maintaining accurate client and billing information.
- Track billable hours for the partner and assist with time entry as needed.
- Support transactional closings by coordinating signatures, assembling closing sets, and ensuring all required documents are executed and delivered.
- Perform general office tasks, such as scanning, copying, data entry, and maintaining organized workspaces.
Qualifications
- 5 years of legal administrative or legal assistant experience, preferably in real estate, corporate, or transactional law.
- Strong understanding of legal terminology and transactional workflows.
- Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and experience with document management systems.
- Excellent organizational, time management, and multitasking skills.
- Outstanding proofreading, grammar, and writing abilities.
- Ability to handle confidential information with discretion.
- Professional demeanor and strong interpersonal communication skills.
- Ability to work independently while supporting high-level attorneys with shifting priorities.
Preferred Qualifications
- Experience with real estate closing procedures, title documentation, and escrow coordination.
- Familiarity with legal billing systems (e.g., Elite, Aderant, Clio, etc.).
- Notary Public certification (or willingness to obtain).
Compensation & Benefits
- Competitive salary commensurate with experience
- Comprehensive benefits package (health, dental, vision, 401k, etc.)
- Paid time off, holidays, and professional development opportunities