Procurement Coordinator

Overview

We are seeking a detail-oriented Procurement Coordinator to support the procurement and marketing teams with invoice verification, tracking, reporting, and documentation. This role plays a critical part in ensuring marketing payment requests are accurate, properly documented, and processed on time. The ideal candidate is organized, proactive with follow-ups, and comfortable managing high invoice volume in a deadline driven environment.

Key Responsibilities

Daily Responsibilities 50%

• Review, validate, and track marketing invoice payment requests
• Monitor invoice status across all divisions, including manual invoices
• Follow up with marketing on open or incomplete invoice documentation
• Research and resolve rejected invoices

Weekly Responsibilities 25%

• Update and maintain invoice status reports, including data from Genpact
• Follow up via email on rejected or pending invoices
• Download, review, and process BQMS electronic invoices, rejecting submissions with insufficient documentation

Monthly Responsibilities 10%

• Perform delivery confirmations using Project Owner reports
• Download and review promoter documentation for monthly checklists

As Needed 15%

• Investigate delivery discrepancies with vendors
• Analyze and log marketing evidence supporting activities
• Provide ongoing administrative and operational support to the Mexico Marketing team
• Coordinate meetings and conference room reservations

Qualifications

• Prior experience in procurement, accounting support, or invoice processing
• Advanced proficiency in Microsoft Excel
• Bilingual Spanish preferred
• Strong written and verbal communication skills
• High attention to detail with consistent follow through

Core Soft Skills

• Professional written and verbal communication
• Accountability and ownership of tasks
• Strong follow-through and time management
• Ability to prioritize competing deadlines
• Consistent, dependable, and organized work style