What are the responsibilities and job description for the Accounts Payable Specialist position at SNI Companies?
Position Summary
The Accounts Payable Specialist (Entry Level) supports the timely and accurate processing of invoices, vendor payments, and expense reimbursements. This role ensures financial integrity through careful review, proper coding, and adherence to company policies. With strong attention to detail and customer-service orientation, the specialist maintains vendor relationships and contributes to an efficient procure-to-pay process.
Key Responsibilities
Invoice & Payment Processing
- Review, verify, and process invoices for accuracy, approvals, and proper coding.
- Prepare weekly payment runs (ACH, check, wire) in compliance with terms.
- Match invoices to POs and receipts; research and resolve discrepancies.
- Maintain invoice status and timely posting to the accounting system.
Vendor & Internal Customer Support
- Respond to vendor inquiries; investigate payment issues and perform reconciliations.
- Partner with internal teams to ensure accurate purchasing documentation.
- Assist with vendor onboarding and validation of required documentation.
Compliance, Controls & Documentation
- Maintain organized, audit-ready files.
- Adhere to internal controls, approval matrices, and financial reporting standards.
- Support 1099 reporting and AP year-end close activities.
Process Improvement & Operational Excellence
- Identify opportunities to streamline AP workflows.
- Support automation, e-invoicing, and system enhancements.
Scope & Impact
- Contributes to financial reporting accuracy.
- Ensures timely payments and strong vendor relationships.
- Minimizes risk by resolving discrepancies early.
- Supports high-volume invoice environments.
Minimum Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business.
- Basic understanding of accounting principles.
- Proficiency with Microsoft Excel.
- Strong attention to detail and analytical skills.
- Effective communication and customer-service mindset.
Preferred Qualifications
- Experience with ERP systems (Sage, SAP, Oracle, NetSuite, Microsoft Dynamics).
- Internship or previous AP experience in a corporate setting.