Office Manager

OFFICE MANAGER

Fast growing and busy boutique marketing agency, Snap Creative Marketing is looking for an Office Manager that is self-motivated, organized, extremely detailed-oriented and more! If you have 3-5 years of office management and/or related experience and are interested in joining a creative team focused on successfully developing, executing and managing marketing strategies across our cable television / entertainment customer base, we want to hear from you!

Our award-winning team is driven, innovative and exceptionally nimble – they manage every aspect of a client request from start to finish including, but not limited to direct mail campaigns, collateral materials, digital marketing, OOH tactics, event marketing, custom promotional items and so much more. At every opportunity, our team consistently goes above and beyond for our clients as they confidently make decisions and find solutions quickly (should any issues arise) while keeping all key stakeholders in mind. More than anything, the team ensures that the agency provides world-class service in developing marketing initiatives that are focused on delivering on our clients’ needs.

The Office Manager is responsible for providing ongoing support to the management team. This role requires strong independent planning and prioritization skills, as well as excellent time management and organizational abilities. The ideal candidate will be competent in vendor management, able to solve problems, evaluate alternatives, and develop best practices to complete tasks efficiently.

Job entails all aspects of supporting our internal employees as they manage and exceed our client expectations; therefore, strong time management skills and attention to detail will set apart the best among candidates. Add a shot of enthusiasm and passion for the job and you’ll be our ideal candidate.

Essential Duties and Responsibilities

• Handle all office duties including, but not limited to mail distribution (incoming/outgoing), maintaining office supplies, administrative support to employees, assist with scheduling meetings, managing vacation schedules, etc.
• Liable for all freight company relationships to maintain best pricing agreements, help prepare shipments and provide ongoing reporting to employees and more.
• Responsible for new employee relations/process, paperwork, benefits, training on office policies and equipment systems (i.e. phone, video conferencing etc.).
• Liaison with benefits provider(s) to participating employees to ensure any benefit needs and/or updates are met – medical, dental, vision, life insurance, 401K, profit sharing & more.
• Support account management staff in helping manage and distribute client samples.
• Work with creative team to help develop and execute company communications, both externally (i.e. e-blasts, marketing campaigns, etc.) and internally (i.e. employee events, employee handbook, etc.).
• Maintain current vendor relationships/subscriptions (i.e. Adobe Suite, Shutterstock, Mail Chimp, etc.) and seek potential new vendor opportunities that would benefit employees.
• Assist all departments in setting up new account information including affiliate sites (i.e. Netflix, Hulu, Prime, HBO/Max & more).
• Track and manage PTO days, as well as other human resource information, for all employees.
• Supervise company generic email inbox/communications (i.e. info@snapcreativemarketing.com), help set up email distribution groups and more.
• Handle and secure all required paperwork for all freelancer and vendor relationships.
• Responsible for learning any required new office technology and managing/training employees internally (i.e. new phone system, video conferencing).
• Plan internal events with attention to financial and time constraints.
• Communicate new office and employee policies or procedures to staff upon approval.
• Other duties may be assigned as necessary.

Qualifications/ Skills

• 3-5 years of office management/administration or related experience
• Close attention to detail and task master mentality; think strategically, and act tactically
• Some industry experience in marketing a plus
• Outstanding communication skills and negotiation ability
• Well organized and multi-tasking skills
• Problem-solving ability
• Proficiency with Microsoft Office Suite including PowerPoint
• Prior experience with direct marketing (especially print production including direct mail) is a plus
• Prior experience with project management software is a plus (Wrike, Asana, FunctionPoint, Jira, etc.)
• Experience with Adobe Creative Cloud a plus

An Ideal Candidate for this role has/is:

• Ability to navigate fluid timelines with ability to work in fast-paced, high-volume environment; React to change productively.
• Ability to multi-task while working both independently and with a team.
• Ability and willingness to learn to use other media platforms.
• Extremely detailed oriented.
• Ability to maintain high-quality work while meeting tight deadlines
• A positive attitude and very strong interpersonal skills.

We are looking to hire this position ASAP. To apply, please submit a cover letter along with your resume and salary requirements.

Job Type: Full-time
Group Health Insurance
Dental Insurance
Vision Insurance
401K Mandatory Company Contribution
Profit Sharing
Life Insurance
Paid Vacation & Time Off
Salary & Compensation package will be based on your qualifications and expertise

Snap Creative Marketing is an Equal Opportunity Employer. All candidates will be evaluated based on their qualifications for the job in question. We do not discriminate and base our employment decisions on an applicant’s or employee’s race, color, creed/religion, sex (including pregnancy), national origin, age, ancestry, familial status, marital status, domestic violence victim status, arrest and/or criminal conviction record, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state or federal law.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000