Office Administrator

✨ Office Administrator ✨

SmartHire is looking for an Office Administrator to join a client in the Puyallup WA area. This is a full time, direct hire and fully onsite role. Ideal candidate will have 4 years of recent administrative experience within a professional facility or similar and strong technical skills. 

Office Administrator

Location: Tacoma WA

Salary: $85k-$95k benefits

Schedule: M-F 8am – 5pm  

Industry: Facilities/Data Center

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to keep daily business operations running efficiently. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating organized processes that support the success of the entire team. The ideal candidate is a strong communicator who can manage competing priorities, maintain confidential information, coordinate projects, and provide exceptional administrative support while ensuring the office operates smoothly.

Key Responsibilities

Office Leadership

·      Help oversee daily office operations and provide guidance and support to office staff.

·      Ensure office procedures and administrative processes are followed consistently.

·      Foster a professional, organized, and welcoming office environment.

Administrative & Financial Support

·      Process accounts payable and receivable accurately and in a timely manner.

·      Maintain contracts, project documentation, vendor records, and other business files.

·      Track expenses, company credit card transactions, reimbursements, and purchase orders.

·      Order office supplies, equipment, and materials while monitoring inventory.

Operations & Documentation

·      Maintain accurate electronic and paper filing systems.

·      Manage databases, records, and business documentation.

·      Coordinate service requests and track work orders through company systems.

·      Handle sensitive and confidential information with discretion.

Scheduling & Coordination

·      Manage calendars, meetings, and appointments for leadership.

·      Welcome visitors and provide a professional front-office experience.

·      Coordinate communication between internal teams, vendors, and business partners.

·      Assist with special projects and help improve office processes and efficiencies.

Qualifications

·      4 years of office administration or administrative support experience.

·      Strong organizational and multitasking skills with exceptional attention to detail.

·      Experience coordinating projects, maintaining documentation, and managing office workflows.

·      Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

·      Experience working with document management, accounting, or project tracking software is a plus.

·      Associate degree preferred; Bachelor's degree is a plus.

Key Skills

·      Outstanding organizational and time management abilities

·      Strong written and verbal communication skills

·      Ability to prioritize multiple projects and meet deadlines

·      Professionalism and discretion when handling confidential information

·      Critical thinking and problem-solving skills

·      Self-motivated with the ability to work independently

·      Collaborative team player with a customer-service mindset

·      Adaptable and able to thrive in a changing environment

SmartTalent is an Equal Opportunity Employer.

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