Paralegal/Executive Assistant

Singleton Schreiber, LLP, is seeking an organized, proactive, and detail-oriented, candidate to join our Spokane, Washington team. This is an in-person position at Singleton Schreiber’s office in downtown Spokane, with generous telework options.

SALARY: $80,000-$90,000 annually

Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

Duties & Responsibilities

• Case Management:
• Opening and maintaining files for existing and incoming cases.
• Creating appendices
• Prepping pleading shells
• Filing cases and pleadings as needed.
• Client meetings: coordinate and participate in client meetings regarding case intake, case follow-up, and discovery requests.
• Meeting Preparation: Ensure executive is prepared for all meetings and interactions throughout the day; collect, research, and prepare all briefing materials and follow-up after each to schedule or coordinate any immediate takeaways.
• Meeting Scheduling: Coordinate and schedule Zoom and Teams calls with clients and other parties.
• Collaboration: Effectively communicate and collaborate with organization leaders and department managers to create smooth and efficient workflows for the attorneys.
• Communication: Facilitate internal corporate communication and personal communication with vendors and associates as needed.
• Professionalism: Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information.
• Resilience: Thrive in a fast-paced, deadline-driven environment, remaining resilient, resourceful, and solution-oriented.
• Memberships: Manage membership dues, multi-state bar licensing, MCLE log and seminar registrations for attorneys.
• Other Duties: Perform other duties and responsibilities as assigned.
  

Qualifications And Requirements

• 5 years of experience in a law firm setting.
• Paralegal Certificate preferred.
• Experience with FileVine preferred.
• Proficient in Microsoft 365 products such as Outlook, Word, Excel, PowerPoint, Teams, etc.
• Exceptional organizational skills with an ability to think proactively and prioritize work.
• Excellent verbal and written communication skills.
• Excellent ability to exercise discretion and confidentiality with sensitive company information.
• Excellent interpersonal and customer service skills.