Executive Assistant

At Andy's Heating & Cooling, we believe that HVAC is the heart of every home. As one of the last 100% family-owned and locally operated HVAC companies in the area, we are dedicated to providing high-quality heating and cooling services while supporting our community. Along with a strong emphasis on integrity, community involvement, and a positive work environment, we are a close-knit team that values having fun while getting things done.

Position Overview:

We are seeking an Executive Assistant who will play a key role in supporting our CEO, supporting smooth office operations, and leading our marketing initiatives. This position requires someone highly organized, adaptable, and proactive, with excellent communication skills and a collaborative, service-oriented mindset.

Key Responsibilities:

Executive Support

• Manage the CEO's calendar, schedule meetings, and coordinate appointments.
• Field calls and emails on behalf of the CEO, ensuring timely and professional responses.

Marketing Coordination

• Track lead source ROI and ensure accurate attribution.
• Listen to customer service calls for quality assurance and proper lead source tagging.
• Plan and maintain the marketing calendar to ensure cohesive messaging across campaigns.
• Meet with marketing coach and vendors to strategize advertising placements and budgets.
• Assist with event planning (e.g., fairs, Home & Garden Shows).

Office Coordination

• Order and maintain office supplies. Ensure annual budget is not exceeded.
• Assist with special projects, such as researching insurance policies or coordinating showroom remodels.

Reporting

• Create monthly and quarterly sales reports for the Sales Manager to review with the Sales Team.
• Other reports or presentations as needed. (Intermediate to Advanced experience with Microsoft Excel is key)

Additional Duties

• Support special projects as needed, demonstrating flexibility and problem-solving skills.

Qualifications:

• Minimum 2 years as an Administrative Assistant or Executive Assistant.
• Minimum 1 year Marketing experience.
• Strong familiarity with various advertising outlets, such as billboards, TV, radio, Google LSA, Google PPC, Google Display campaigns, Google My Business, streaming, social media (FB & IG), YouTube, etc.
• Highly organized and detail-oriented, with the ability to adapt quickly to changing priorities.
• Strong interpersonal and communication skills; able to work effectively with diverse personality types.
• Positive, service-driven attitude—willing to step in wherever needed without coming off as someone with a "hero complex."
• Ability to be given a project and see it through to completion without supervision.
• Ability to manage one's time efficiently and organize one's workload according to priorities.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to handle sensitive information with discretion.

Ideal Candidate Traits:

• Organized yet flexible: Can manage multiple tasks without losing sight of priorities. Maintains a positive attitude when priorities or focus shifts unexpectedly.
• Excellent communicator: Comfortable interacting with executives, team members, and external partners.
• Team player with a servant heart: Approaches tasks with humility and a willingness to help.

If you are ready to bring your organizational talents to a company that values community and integrity, we encourage you to reach out—your next rewarding opportunity awaits at Andy's Heating & Cooling

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person

Salary : $30