F&B Administrative Assistant

JOB SUMMARY:

The Food & Beverage Administrative Assistant provides comprehensive administrative, clerical, and organizational support to the Director of Food & Beverage, the Food & Beverage leadership team, and Executive Management. This position plays a vital role in ensuring efficient department operations through accurate recordkeeping, reporting, communication, scheduling, and coordination of activities across all SRCR Food & Beverage outlets, LCC C-Store Kitchen Operations, and the Black Bear Diner.

The successful candidate will be highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This position requires advanced computer proficiency, exceptional communication skills, and the ability to maintain confidentiality while supporting departmental and organizational objectives.

MINIMUM REQUIREMENTS:

• High School Diploma or GED required
• 2-year AA degree* and 4 years’ experience in fast-paced industry required
• 4-year degree preferred
• 4- years’ experience in food and beverage preferred

*Advanced level computer and office automation training and years of additional experience can be considered in lieu of the degree.

LICENSES

• Class II Gaming license
• WA Driver's License

SPECIFIC SKILLS, KNOWLEDGE, AND EXPERIENCE REQUIRED:

• The successful candidate must demonstrate 100% fluency and advanced proficiency in the following programs and technologies:
• Microsoft Office Suite (Microsoft Word, Microsoft, Microsoft Outlook, Microsoft PowerPoint,
• Microsoft Teams)
• Adobe Acrobat
• Payroll and scheduling software
• Purchasing and inventory management systems
• Point-of-Sale (POS) systems
• Document management and electronic filing systems
• Database management software
• Internet research and web-based business applications
• Adaptability and flexibility
• Thorough knowledge of modern office procedures, practices, and protocols.
• Advanced word processing skills with emphasis on Microsoft Word, including document creation, formatting, forms design, filing systems, and implementation of specialized document requirements.
• Advanced spreadsheet preparation and reporting capabilities using Microsoft Excel.
• Strong report writing, editing, and presentation preparation skills.
• Experience maintaining confidential records and information.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently and exercise sound judgment.
• Excellent verbal and written communication skills.
• Casino operations and pre-opening experience preferred.
• Ability and willingness to work overtime as necessary to complete projects and meet deadlines.

SPECIFIC DUTIES PERFORMED:

• Administrative Support
• Provide administrative support to the Director of Food & Beverage and department managers.
• Prepare, draft, edit, and distribute correspondence, reports, presentations, policies, and departmental communications.
• Maintain organized filing systems for both physical and electronic documents.
• Manage calendars, appointments, meetings, and departmental schedules.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Assist with onboarding and orientation paperwork for new team members.
• Maintain confidential employee and departmental records.
• Coordinate travel arrangements and scheduling as required.
• Support special projects and departmental initiatives as assigned.

Reporting and Data Management

• Prepare daily, weekly, monthly, and quarterly operational reports.
• Compile and analyze labor, sales, inventory, and financial data.
• Track departmental budgets and expenses.
• Generate reports using spreadsheets and database systems.
• Maintain accurate records related to labor costs, inventories, purchasing activities, and productivity metrics.
• Assist with audits, compliance reviews, and operational assessments.
• Develop and maintain departmental tracking systems and reporting tools.

Team Member Support

• Serve as a point of contact for team member inquiries and departmental communications.
• Maintain scheduling records and assist with schedule preparation.
• Support, coordinate, and communicate team member recognition programs, training documentation, and departmental events.
• Track certifications, licenses, permits, and required training records.
• Assist management with recruitment, onboarding, and personnel documentation.
• Communication and Coordination
• Communicate effectively with managers, employees, vendors, and other departments.
• Coordinate special events, banquets, promotions, meetings, and departmental projects.
• Assist with preparing presentations and supporting operational meetings.
• Ensure timely distribution of information, policies, procedures, and announcements.
• Foster positive working relationships throughout the organization.

NATIVE AMERICAN HIRING PREFERENCE

In accordance with our company policy, Tribal employment preference will apply.