What are the responsibilities and job description for the Accounts Payable Coordinator position at SHR Talent?
SHR Talent is partnering with a client in Brentwood, TN, in its search for a detail-oriented Accounts Payable Coordinator to join their Finance team. The Accounts Payable Coordinator is a temporary role for 12 weeks. The Accounts Payable Coordinator is responsible for managing the full-cycle accounts payable process, including invoice processing, discrepancy resolution, and vendor communication. The ideal candidate for the Accounts Payable Coordinator position will ensure accuracy, timeliness, and compliance while supporting overall financial operations.
The Accounts Payable Coordinator will be responsible for vouchering invoices for payment and resolving invoice discrepancies, working with internal department leaders and external vendors. The Accounts Payable Coordinator controls expenses by receiving, processing, verifying, and reconciling invoices.
Responsibilities:
- Process invoices by reviewing, approving, and entering them into Sage X3, including performing 3-way matching to receipts and purchase orders
- Resolve invoice discrepancies in collaboration with department managers
- Follow up with department managers for approval of non-purchase order (PO) invoices
- Organize and maintain documentation using Doclink
- Reconcile sub-ledger to goods received not yet vouchered
- Assist with month-end close, including generating reports on outstanding payables
- Prepare regular accounts payable reports and provide financial data to support decision-making
- Communicate with vendors regarding payment status, missing invoices, and statement requests
- Ensure compliance with company policies, accounting standards, and applicable regulations
- Support additional projects and duties as assigned
- 3-5 years’ experience in Accounts Payable
- High School Diploma or equivalent certification, required
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines
- Effective communication skills for working with internal teams and external vendors
- Experience with accounting systems such as Sage X3, preferred
- Proficiency in Microsoft Excel and other standard office tools