Administrative Assistant

Compensation: $65,000

Job Overview – Administrative Assistant – 33968

We’re seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently.

Key Responsibilities:

Front Desk & Reception (40%)

• Greet visitors, clients, and employees with a warm, professional demeanor
• Answer and route incoming phone calls; manage voicemail inbox
• Maintain clean, organized reception and common areas
• Manage visitor check-in, badges, and security procedures
  
  
  

Administrative Support (60%)

• Draft, format, and proofread documents, presentations, and reports
• Manage calendars, schedule meetings, and coordinate conference room bookings
• Support travel arrangements, expense reports, and basic purchasing
• Assist with data entry, filing, and maintaining digital/physical records
• Prepare meeting agendas, take notes, and distribute follow-up
• Coordinate office supply inventory and vendor relationships
• Support internal events, team meetings, and projects as needed
  
  
  

Requirements

• 2–5 years of experience in an administrative assistant, receptionist, or office support role
• Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology
• Excellent communication skills—clear, professional, and customer-focused
• Experience supporting multiple team members or departments
• Familiarity with CRM, HRIS, or scheduling systems
• Comfort with troubleshooting basic office tech issues
• Highly organized with the ability to multitask and prioritize
• Strong attention to detail and follow-through
• Ability to handle confidential information with discretion
• Positive, adaptable, and proactive approach to work
  
  
  

Additional Job Details

Workplace Policy:

Seniority Level: Associate

Linked In Poster:

About Our Process

• We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in.
• Non-Local Candidates: Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon.
• Candidates for all Sherpa opportunities must be authorized to work in the United States.
• Sherpa is an Equal Opportunity Employer.