Operations Administrator

Sheehan Brothers Vending is seeking a detail-oriented and proactive Operations Administrator to support the daily operations of our vending and micro-market business. This position plays a key role in ensuring our routes run smoothly, inventory remains accurate, and loss is minimized through strong reporting and monitoring practices.

Key Responsibilities

Route & Scheduling Management

• • Create and maintain daily schedules for vending and micro-market routes to ensure efficient service coverage
  • Collaborate with the Operations Manager to communicate updates and resolve scheduling conflicts

Inventory & Data Analysis

• • Review sales, inventory, and waste reports to identify trends and improvement opportunities
  • Make data-driven par level changes to optimize product availability and reduce spoilage
  • Perform ongoing inventory adjustments to maintain accuracy across all vending machines and markets

Shrink, Waste, & Loss Control

• • Run daily and weekly reports to identify shrink and waste patterns
  • Track variances and escalate concerns to the Operations Manager
  • Review security footage from micro-markets in high-theft environments to help identify loss sources

Operational Support

• • Maintain accurate and organized documentation related to scheduling and inventory
  • Assist the Operations Manager with special projects and operational initiatives

Qualifications and Requirements

• • Preferred 1–3 years of experience in scheduling, inventory management, or a related field (vending or route-based industry experience is a plus)
  • Strong analytical skills with the ability to interpret data and make actionable recommendations
  • Proficiency with route management systems, inventory software, or similar operational tools
  • High attention to detail and strong organizational skills
  • Ability to work in a fast-paced environment and manage multiple tasks simultaneously
  • Excellent communication skills and a proactive approach to problem-solving
  • High School Diploma (or GED or High School Equivalence Certificate)
  • Valid Drivers License

Competencies:

• Action Oriented- Enjoys working hard. Is action oriented and full of energy for the things seen as challenging.  Seizes more opportunities than others.  Reacts quickly to critical situations.
• Communications Oral- Refers to the ability to speak clearly and persuasively. Listens and gets clarification. Responds well to questions. Demonstrates group presentation skills. Participates in meetings.
• Customer Service- Refers to the ability to satisfy the expectations and requirements of customers. Displays courtesy and sensitivity and responds promptly to service requests. Identifies customer needs and explains services clearly. Handles difficult situations.
• Dependability- Refers to the ability to be trusted or relied upon to act in the way required or expected
• Safety- Standard operating procedures, safety work rules and good general manufacturing practices are followed on a daily basis.

Experience and Requirements:

• High School Diploma (or GED or High School Equivalence Certificate)
• Valid Drivers License

Benefits:

• Medical, dental, vision, and group life insurance (Available after 30 days to the start of the month)
• 401(k) (After 90 days to the start of the month)
• Paid Vacation 5 days after 6 months, 10 days at 1 year, 15 days at 2 years
• 6 Paid Holidays (New Years Day, Memorial Day, July 4^th, Labor Day, Thanksgiving Day, Christmas Day)
• Paid maternity/paternity leave
• Generous employee discounts on products

Days:

• Monday thru Friday 8am to 4:30pm
• Mandatory Sunday morning route scheduling *Remote* 

Pay:

Starting pay is $20/hr based on experience

Physical Demands:

While performing the duties of this job, the individual will remain in a stationary position for 80 percent of the time while performing admin duties. 

Work Environment:  

Office Environment

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability, and physical demands required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $20