Procurement Coordinator

Job Details:

Title: Procurement Coordinator - II - USD

Contract: 12 months (possible extension)

Location: 1100 N. Arlington Heights Rd Suite 400CT USA 06340-5146

Description:

Summary:

The Procurement Coordinator is responsible for supporting business operations with a primary focus on procure to pay processes within Pharmaceutical Sciences (PharmSci). This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance and PharmSci team members to ensure application of a consistent methodology for generating and managing purchase orders on an end-to-end basis.

Job Responsibilities:

• Generate requisitions and manage purchase orders across all lines within PharmSci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies. Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes.
• Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition. Assist with setting up new vendors and maintaining existing ones in Ariba.
• Extend end dates and/or close purchase orders as needed.
• Review Invoices and communicate back to vendors any discrepancies. Work with vendor, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed. Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners.

Skills:

• Strong planning, prioritization, and organization skills.
• Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner.
• Strong listening, written and verbal communication and negotiation skills with demonstrated ability to effectively manage customer relationships.
• Proficiency with Microsoft Office and Excel skills- Pivot tables, and similar tools.
• Experience with Ariba Spend Management or other related procurement tools is preferred.

Education/Experience:

• Bachelor’s degree in management, Accounting, Finance, Economics or related field. 3-5 years of relevant experience in a similar function, preferably in finance or procurement related role.