Procurement Coordinator

Summary:

The Procurement Coordinator is responsible for supporting business operations with a primary focus on procure to pay processes within Pharmaceutical Sciences (PharmSci). This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance and PharmSci team members to ensure application of a consistent methodology for generating and managing purchase orders on an end-to-end basis.

Job Responsibilities:

• Generate requisitions and manage purchase orders across all lines within PharmSci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies.
• Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes. Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition.
• Assist with setting up new vendors and maintaining existing ones in Ariba. Extend end dates and/or close purchase orders as needed. Review Invoices and communicate back to vendors any discrepancies.
• Work with vendor, business contacts, Finance, and Procurement to resolve issues. Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed.
• Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners.

Education/Experience:

Bachelor's degree in Management, Accounting, Finance, Economics or related field. 3-5 years of relevant experience in a similar function, preferably in finance or procurement related role.