What are the responsibilities and job description for the Procurement Coordinator position at Integrated Resources, Inc ( IRI )?
Summary:
The Procurement Coordinator is responsible for supporting business operations with a primary focus on Procure-to-Pay (P2P) processes within Pharmaceutical Sciences (PharmSci). This role drives efficiency across a wide range of sourcing activities and collaborates closely with Procurement, Finance, and PharmSci teams to ensure consistent and accurate management of purchase orders from creation to closure.
Key Responsibilities:
- Generate requisitions and manage purchase orders (POs) across all PharmSci lines, ensuring completeness, accuracy, and adherence to approval workflows.
- Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure-to-pay processes.
- Manage documents associated with POs, such as quotes or Statements of Work (SOW), ensuring proper approvals and attachments to purchase requisitions.
- Assist in setting up new vendors and maintaining existing vendor records in Ariba.
- Extend end dates or close purchase orders as required.
- Review invoices and communicate discrepancies to vendors, collaborating with business contacts, Finance, and Procurement to resolve issues promptly.
- Support operational reporting by gathering monthly metrics related to PO approvals, spending, savings, discrepancies, and contractor costs.
- Monitor PO spend, identify significant under- or overspending, and communicate findings to business owners.
Required Skills and Competencies:
- Strong planning, prioritization, and organizational skills.
- Ability to manage multiple tasks simultaneously under time constraints across global time zones.
- Excellent written, verbal, and listening skills, with strong negotiation abilities and proven customer relationship management.
- Proficiency in Microsoft Office, especially Excel (PivotTables, data analysis, reporting).
- Experience with Ariba Spend Management or similar procurement tools is preferred.
Education and Experience:
- Bachelor’s degree in Management, Accounting, Finance, Economics, or a related field.
- 3–5 years of relevant experience in procurement, finance, or a similar operational support role.
Salary : $22 - $26