Administrative Assistant

Job Description:

Responsibilities:

• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.).
• Answers internal (with exposure/requests from managers) and external emails.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Skills:

• Clerical support; processing shipping and receiving packages, processing expense reports and travel requests.
• Organizational and time management skills; ability to manage multiple requests simultaneously.
• Communication Skills; clear, professional communication with team members within the main team and cross-functional teams
• Managing P Card expenses and filing expense report
• Organizing local team building events within a structured budget

Qualifications:

• Associate’s Degree

OR

• High School Diploma or equivalent with 2 years of Administrative Assistant or related experience