Accounts Receivable Coordinator - Systems-Driven | Process-Focused

Accounts Receivable Coordinator – Systems-Driven | Process-Focused | Insurance & Mortgage Workflow

Role Summary

ServiceMaster by Singer is hiring a highly organized, systems-driven Accounts Receivable Coordinator to manage payment workflows across insurance carriers, mortgage companies, and client accounts.

This role is built on consistent execution of proven processes, strong communication, and disciplined follow-through.

Success in this role requires:

• Following structured procedures every day
• Documenting all activity clearly and completely
• Maintaining control of each account through consistent, organized follow-up

This is not a role for improvisation.
It is a role for precision, accountability, and consistency.

What You Will Own

• Managing accounts through defined, multi-step payment workflows
• Coordinating with insurance carriers, mortgage companies, and property owners
• Executing consistent follow-up routines until payment is completed
• Maintaining accurate and complete documentation across all systems
• Identifying stalled accounts and taking structured action to move them forward
• Ensuring invoice accuracy and proper job costing alignment

Operating Standards (Non-Negotiable)

• Follow established processes and procedures without deviation
• Maintain consistent daily follow-up activity across all assigned accounts
• Document every call, interaction, and update
• Capture and record:
• • Full name of contact
  • Direct phone number
  • Key details of every conversation
• Maintain organized, audit-ready records at all times

Core Competencies (Aligned with Role Performance)

We are looking for someone who demonstrates:

• Meticulous attention to detail (no missed steps, no missing information)
• Persistence and goal orientation (follows through until payment is complete)
• Strong analytical problem-solving (identifies where processes stall and resolves them)
• High level of organization and time management (manages multiple accounts across different stages)
• Exceptional communication skills (clear, direct, professional with all parties)
• Calm, controlled approach under pressure (handles delays and complexity without losing structure)
• Strong moral compass and accountability (handles financial information with integrity)
• Collaborative mindset (works effectively with internal teams and external partners)

Who This Role Is For

• Someone who follows systems and does not cut corners
• Someone who values consistency over improvisation
• Someone who documents thoroughly and accurately
• Someone who takes ownership of outcomes

Who This Role Is NOT For

• People who rely on memory instead of systems
• People who skip steps or “work their own way”
• People who avoid structured processes
• People who lack follow-through

Required Experience

• Prior experience in Accounts Receivable
• Experience using QuickBooks
• Strong organizational and documentation habits

Preferred Experience

• Homeowner’s insurance, restoration, or construction billing experience

Experience with multi-party payment processes (insurance, mortgage, escrow)