What are the responsibilities and job description for the Coordinator, Arts, Humanities & Communication position at Seminole State College of Florida?
Responsibilities
DESCRIPTION:
The Coordinator, Arts, Humanities & Communication responsible for coordinating and providing administrative and operational functions of the department to ensure efficient daily operations. This role assists with budget monitoring, purchasing, payroll and personnel records, academic scheduling, and contract processing. The position also coordinates departmental resources, facilities, and asset management, while handling daily office operations such as supplies, travel, meetings, and event scheduling to ensure efficient department functioning.
Essential Functions
This position is eligible for Veteran’s Preference.
Pay Benefits And Work Schedule
Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!
Qualifications
We offer competitive pay with a beginning salary of $33,274 commensurate with education and experience exceed the required qualifications, plus an attractive including:
Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
Equal Employment Opportunity
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Floridaat the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
Other Information
VETERANS' PREFERENCE
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
DESCRIPTION:
The Coordinator, Arts, Humanities & Communication responsible for coordinating and providing administrative and operational functions of the department to ensure efficient daily operations. This role assists with budget monitoring, purchasing, payroll and personnel records, academic scheduling, and contract processing. The position also coordinates departmental resources, facilities, and asset management, while handling daily office operations such as supplies, travel, meetings, and event scheduling to ensure efficient department functioning.
Essential Functions
- Assists in the development and monitoring of departmental budgets, including account coding, historical expenditure analysis, and budget forecasting.
- Develops and maintains systems for tracking departmental budgets, including vendor issue resolution, financial record maintenance, and recommendations for optimal allocation of funds and resources.
- Coordinates academic scheduling processes, including schedule construction and textbook/resource assignments.
- Maintains accurate employee attendance, leave, and payroll records to support timely and accurate payroll submission for the department.
- Processes requisitions and establishes blanket purchase orders for departmental budgets, supplies, equipment, and promotional materials in accordance with institutional procedures.
- Facilitates the processing and tracking of licensing and contractual agreements.
- Serves as liaison with auxiliary services for the scheduling and coordination of performance and gallery space rentals.
- Manages departmental assets, including office equipment, art collections, instrument inventories, and music library resources; coordinates routine and emergency maintenance, inspection, and repair.
- Coordinates maintenance and operational support for building systems and office infrastructure, ensuring functionality of Wi-Fi, keyless entry systems, HVAC, and other facility-related technologies and services.
- Provides administrative and program support to the department, coordinating office operations including supply management, travel arrangements, meeting documentation, and the scheduling of appointments, meetings, and events.
- Performs other duties as may be required or assigned.
- Graduation from an accredited high school or possession of an acceptable equivalency diploma.
- Two years of bookkeeping or administrative support experience.
- Associate’s degree from a regionally or nationally accredited institution.
- Knowledge of and ability to interpret applicable College policies and procedures.
- Ability to understand the organization and programs of the College.
- Excellent organizational skills and attention to detail.
- Ability to initiate, plan, and monitor projects.
- Ability to exercise limited independent judgment in completing tasks.
- Ability to work collaboratively in a team environment.
- Ability to meet deadlines and work in a fast-paced multi-priority environment.
- Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and the ability to become proficient in videoconferencing applications, including Teams/Zoom and awareness of Adobe Applications.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to work collaboratively with diverse groups, including faculty, staff, students, alumni, and community members.
- Ability to exhibit a professional, courteous demeanor
- Committed to working in a multicultural environment.
- Ability to treat confidential information with sensitivity, integrity, and discretion.
- Works in an office environment.
- Frequently work flexible hours, including evenings and occasional weekends.
- Travels between buildings, campuses, and off-site appointments and events.
This position is eligible for Veteran’s Preference.
Pay Benefits And Work Schedule
Are you ready to grow your career and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!
Qualifications
We offer competitive pay with a beginning salary of $33,274 commensurate with education and experience exceed the required qualifications, plus an attractive including:
- Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
- A variety of paid health and life insurance coverages
- Wellness incentives and free gym membership at the Raider Fitness Center
- FRS retirement and other options
- Professional Development and Paid Tuition
- Free on campus parking
Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
- Resume
- Cover Letter
- Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire.
- Letters of recommendation are strongly encouraged.
- From the , scroll to the bottom and click on Employment
- Click on Complete or Review an Existing Application
- Select either Sign In with existing username and password or New User to create an account
- Click on My Job Applications to view applied jobs, resumes and attachments
- Click on the under My Cover Letters and Attachments to attach documents.
Equal Employment Opportunity
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Floridaat the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
Other Information
VETERANS' PREFERENCE
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
Salary : $33,274