What are the responsibilities and job description for the Human Resources Manager position at Segrera Associates?
We are working with a Family Office in Coral Gables that is looking for a HR Manager to join their team, this will be a individual contributor role and focus on Payroll and supporting HR Functions. This role is 100% onsite.
Position Overview
A growing family office is seeking a hands-on HR Manager to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.
The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution.
The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.
Key Responsibilities
Payroll Administration (Multi-Entity)
- Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities
- Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination
- Support transition and coordination of payroll activities currently administered through PEO structure
- Ensure accuracy and compliance with federal, state, and local payroll tax regulations
- Generate payroll reports for leadership and board-level reporting
- Maintain payroll records and audit-ready documentation
HR Coordination & Operations
- Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)
- Maintain employee records and confidential HR files
- Assist with performance management process tracking and documentation
- Coordinate basic compliance and HR reporting requirements
- Support recruiting coordination efforts; potential use and administration of ATS functionality
- Partner with recruiting coordinator on hiring logistics and candidate tracking
Reporting & Administrative Support
- Prepare PowerPoint presentations and reporting packages for board and leadership meetings
- Support HR-related analytics and workforce reporting from payroll/HR systems
- Assist in developing and improving HR and payroll processes as the organization scales
- Ensure data integrity across payroll and HR systems
Qualifications
- 3 years of experience in payroll, HR coordination, or HR/payroll operations
- Experience processing payroll in a multi-entity or multi-state environment strongly preferred
- Exposure to PEO environments (TriNet or similar)
- Strong understanding of payroll tax compliance, deductions, and reporting
- HR administrative experience including onboarding/offboarding processes
- Strong proficiency in Excel and PowerPoint for reporting and presentations
- High level of discretion handling confidential employee and financial information
- Comfortable in a lean, fast-moving environment with evolving processes