What are the responsibilities and job description for the Accounts Payable Team Lead position at Segrera Associates?
Our client in Miami is looking for an experienced Senior Accounts Payable professional to join their team. This is a great opportunity to be a senior member of the accounts payable team that will assist the Manager with daily accounting tasks. This is an onsite position in Miami, local candidates only. Please apply if you are interested in learning more.
Key Responsibilities
- Process and review high-volume invoices for accuracy, proper approvals, and coding (including job costing and project allocation)
- Manage the full-cycle accounts payable process, including invoice entry, matching (2-way/3-way), and payment processing (ACH, wires, checks)
- Ensure timely payments to vendors, subcontractors, and suppliers to maintain strong relationships and avoid service disruptions
- Reconcile vendor statements and resolve discrepancies, pricing issues, and purchase order variances
- Collaborate with project managers, procurement, and operations teams to ensure accurate cost tracking and approvals
- Maintain compliance with company policies, internal controls, and audit requirements
- Assist with month-end and year-end close processes, including AP accruals and reporting
- Monitor aging reports and proactively address outstanding liabilities
- Support 1099 preparation and compliance with vendor documentation requirements
- Identify and implement process improvements to enhance efficiency, accuracy, and automation within AP operations
- Mentor junior AP staff and provide guidance on best practices
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field
- 4 years of progressive accounts payable experience, preferably in construction, HVAC, or service-based industries
- Experience working in high-volume, multi-entity environments
- Proficiency in ERP systems (e.g., Sage, NetSuite, Viewpoint, Microsoft Dynamics, or similar)
- Advanced Microsoft Excel skills (pivot tables, VLOOKUPs, data analysis)
- Strong attention to detail and organizational skills
- Ability to prioritize and meet deadlines in a fast-paced environment
- Excellent communication and vendor relationship management skills
- Experience with process improvement and automation tools is a plus