What are the responsibilities and job description for the Accounts Payable position at Robles Management, LLC d/b/a Mega Wine and Spirits & Crown?
Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Employee discounts
- Free uniforms
- Health insurance
- Paid time off
- Training & development
- Vision insurance
Accounts Payable Specialist – Full Time
Company
Robles Management, LLC
(Crown Wine & Spirits / Mega Wine & Spirits)
(Crown Wine & Spirits / Mega Wine & Spirits)
Job Type
Full-Time | In-Office
Job Summary
Robles Management, LLC is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for managing vendor invoices, processing payments, and maintaining accurate financial records across a multi-location retail operation.
The ideal candidate thrives in a fast-paced environment, can handle high transaction volume, and strictly follows internal controls and approval processes.
Key Responsibilities
- Review, verify, and process high-volume vendor invoices
- Match invoices with purchase orders and receiving documentation
- Ensure accurate coding to general ledger accounts
- Prepare and process payments (checks, ACH, wire transfers)
- Reconcile vendor statements and resolve discrepancies
- Maintain organized and accurate accounts payable records
- Track payment deadlines and ensure timely disbursements
- Communicate with vendors regarding billing issues and payment status
- Assist with month-end closing and reporting
- Support audits and 1099 preparation
- Enforce internal controls, approval workflows, and documentation standards
- Collaborate with purchasing, warehouse, and store operations teams
Qualifications
- Minimum 2 years of Accounts Payable or accounting experience
- Strong knowledge of invoice processing and reconciliations
- Experience with QuickBooks Online or similar systems
- Proficiency in Microsoft Excel
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to manage multiple priorities and deadlines
- Strong communication and problem-solving skills
- Ability to handle confidential financial information
Preferred Qualifications
- Experience in a multi-location retail or distribution company
- High-volume invoice processing experience
- Familiarity with purchase orders and inventory-based operations
- Experience in liquor or retail industry is a plus
Work Schedule
Full-Time (In-Office)
- Monday – Friday: 8:00 AM – 6:00 PM
- Saturday: (as needed based on workload)
Schedule Expectations
- Fixed and consistent schedule required
- Availability during month-end and year-end closing periods
- Ability to handle high-volume deadlines and urgent payment cycles
- Occasional Saturday work required during peak periods or audits
Compensation
Competitive salary based on experience
Benefits
- Health, Dental, and Vision Insurance
- Paid Time Off (PTO)
- Career growth opportunities
- Stable, long-term position
Salary : $45,000 - $55,000