Human Resources Payroll Coordinator

We are working with a Family Office in Coral Gables that is looking for a Payroll/HR Coordinator to join their growing team. This role is 100% onsite.

Position Overview

A growing family office is seeking a hands-on Payroll & HR Coordinator to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes.

The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution.

The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration.

Key Responsibilities

Payroll Administration (Multi-Entity)

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination
• Support transition and coordination of payroll activities currently administered through PEO structure
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations
• Generate payroll reports for leadership and board-level reporting
• Maintain payroll records and audit-ready documentation

HR Coordination & Operations

• Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)
• Maintain employee records and confidential HR files
• Assist with performance management process tracking and documentation
• Coordinate basic compliance and HR reporting requirements
• Support recruiting coordination efforts; potential use and administration of ATS functionality
• Partner with recruiting coordinator on hiring logistics and candidate tracking

Reporting & Administrative Support

• Prepare PowerPoint presentations and reporting packages for board and leadership meetings
• Support HR-related analytics and workforce reporting from payroll/HR systems
• Assist in developing and improving HR and payroll processes as the organization scales
• Ensure data integrity across payroll and HR systems

Qualifications

• 3 years of experience in payroll, HR coordination, or HR/payroll operations
• Experience processing payroll in a multi-entity or multi-state environment strongly preferred
• Exposure to PEO environments (TriNet or similar)
• Strong understanding of payroll tax compliance, deductions, and reporting
• HR administrative experience including onboarding/offboarding processes
• Strong proficiency in Excel and PowerPoint for reporting and presentations
• High level of discretion handling confidential employee and financial information
• Comfortable in a lean, fast-moving environment with evolving processes