What are the responsibilities and job description for the PERSONNEL TECHNICIAN I position at Secretary of State?
Are you looking for a dynamic work environment? Are you a well-organized individual who enjoys providing excellent customer experience? The California Secretary of State (SOS) Human Resources Bureau (HRB) provides a full range of personnel services to all SOS employees. As one of eight Constitutional Offices, our agency has a unique role in overseeing programs and services that serve all Californians. Become part of our mission. The HRB is hiring a highly motivated individual with technical and organizational skills to join our Personnel Transactions team as a full-time, permanent Personnel Technician I. The Secretary of State will consider the Office Technician (Typing) classification for purposes of recruitment. The SOS is an equal employment opportunity employer that embodies a culture of diversity, equity, and inclusion.
Under supervision of the Supervisor I for the Personnel Transactions Section (PTS) within the HRB, the Personnel Technician I (PT I) is responsible for handling a variety of technical and administrative tasks related to the Management Services Division (MSD) and Human Resources Bureau (HRB) at the Secretary of State (SOS). The Personnel Technician provides guidance to employees regarding general timekeeping policies and procedures including but not limited to: reviewing Leave Accounting Balances (LAB) and Std. 634 Time sheets, generating Request for Personnel Actions (RPA) for recruitments, and assisting in the collection of documents on behalf of the division. The incumbent will also assist in providing guidance on requirements of civil service law and regulations as it relates to Benefits and Onboarding, Leave Accounting, Probationary Reports, Official Personnel Files, etc.
The incumbent is required to have the ability to research laws, regulations, policy manuals and bargaining unit contracts and provide technical guidance to all staff. The incumbent will be expected to follow instructions and work under pressure to meet deadlines, consult with internal partners; prepare correspondence and develop general procedures, exercise a high degree of initiative, independence of action and demonstrate tact and good judgment; communicate procedures and HRB guidelines effectively, maintain effective and cooperative working relationships with all levels of staff; demonstrate independent responsibility for decisions and actions having broad implications on various aspects of personnel management. Maintain regular, consistent and predictable attendance.
Desirable Qualifications:
• Experience communicating with all levels of an organization.
• Strong sense of urgency.
• Demonstrate attention to detail.
• Able to manage multiple deadlines and prioritize as needed.
• Ability to research and make logical decisions based upon the relevant information.
• Possess strong organizational and communication skills (both verbal and written).
• Be self-motivated and demonstrate initiative.
Statement of Qualifications: Applicants must submit a Statement of Qualifications detailing how he/she/they meet the “Desirable Qualifications” listed above. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Statement of Qualifications, will not be considered.
You will find additional information about the job in the Duty Statement.
Due to business needs, no telework option is offered for this position. This position will be expected to be 100% on-site to perform normal duties. The work is performed in an indoor office setting.