Safety & Risk Planning Specialist

The Safety & Risk Planning Specialist is responsible for supporting the  organization's internal safety structure in collaboration with Operations, Compliance, and Human Resources as well as developing and maintaining  threat, and hazard plans; coordinating and developing identified training and exercise needs to support planning initiatives and operational activities; collaborating with internal and external stakeholders; representing the organization on a variety of workgroups; and monitoring and documenting compliance with local, state, and federal statutes.

Duties and Responsibilities:

• Collaborate with leadership to strategize and develop organization-wide safety and risk planning programs.
• Maintain and implement organization-wide safety and emergency response policies, including the Injury and Illness Prevention Program as well as collaborate and assist in maintaining and Disaster Response Plan.
• As a member of the Safety Committee, communicate the organizations safety vision and values to team members, ensuring understanding, compliance, and acceptance of safety programs and policies.
• Ensure that safety and emergency/disaster training and documentation, such as job hazard analysis, mock Cal-OSHA audits, policy preparation, etc., meet organizational and regulatory requirements, preparing team members for safe tasks, job performance, and readiness.
• Collaborate with management and department heads to establish and maintain comprehensive safety and risk training programs for all employees, including General Safety Inspections, Fire Protection, Communication, etc.
• Collaborate with various departments to ensure comprehensive and cohesive worksite safety models are developed and implemented, for example, during large-scale volunteer and product distribution events.
• Implement and maintain an effective incident investigation process, identifying root causes and formulating corrective actions to mitigate exposure.
• Update and coordinate emergency operations and hazard mitigation plans, including collaborating in developing the Emergency Operations Center framework as needed.
• Collect, analyze, and interpret data related to safety and emergency management (such as claims reports, history, etc.)  to identify areas for improvement.
• Drive continuous safety improvements by auditing work areas, including food distribution sites and mobile sites, reviewing incident reports, and recommending enhancements to eliminate or reduce risk exposure.
• Conduct unannounced worksite safety inspections across all distribution sites and facilities.
• Partner with departments to ensure the timely completion of mandatory training.
• Coordinate preparedness and incident activations and design, execute, and evaluate tabletop, functional, and full-scale exercises in collaboration with relevant agencies, such as law enforcement, medical services, stakeholders, and community leaders, to assess and address cross-functional emergency response requirements and ensure effective coordination during emergencies;
• When needed, assist with the delivery of disaster planning efforts across the phases of emergency management. Promote community disaster resiliency through preparedness mitigation training, response, and recovery operations exercises.
• Performs administrative-related functions related to training, drills, and preparedness initiatives, writing objectives or class descriptions, identifying staff based on functions, scheduling, tracking reports, assisting with inventorying emergency supplies, and other.
• Assist in the planning and execution of special projects and events. 
• Reviews, develops, and updates safety and preparedness outreach material as requested.
• Additional duties as assigned.

Qualifications:

• A Bachelor’s degree from an accredited college or university with major coursework in occupational safety, industrial safety technologies, emergency management, public or business administration, or a related field; or a combination of education and experience.
• Good working knowledge of OSHA CFRs and federal, state, and local regulatory standards applicable to general industry.
• Polished presentation skills in making verbal and written presentations and communicating effectively with others.
• Proficiency in Microsoft Office and Google Suite.
• Must possess expert-level skills with MS Word. At a minimum, must have knowledge and experience with the following:
• Advanced formatting: Create/revise templates and use styles
• Insert files: Insert files from other applications (e.g. graphics/pictures/ maps from MS PowerPoint/Adobe/Photoshop, and tables/charts from MS Excel).
• Good problem-solving and project management skills to track initiatives
• Comfortable taking the lead with training initiatives, virtual meetings, and collaborative projects
• The ability to shift gears quickly and work in a fast-paced environment
• Organizational and project planning skills, including attention to detail, follow-through, and flexibility.  Must be efficient and have a sense of urgency.
• Must be organized and meet deadlines, preferably with some experience in Project Management tracking tools.
• Possess a valid California Driver’s License and a reliable, insured vehicle. Must be able to travel throughout Los Angeles County as required.