Legal Assistant - Litigation Exception Specialist

Scott & Associates, P.C., operating in partnership with S&A Legal Management Services, Inc., is a legal recoveries organization committed to providing exceptional legal representation to industry clients.

We pledge to provide distinctive quality and unparalleled service. Each employee is essential to fulfilling our mission and achieving our vision through the hard work, dedication, and collaborative spirit.

We are currently seeking an Inventory Specialist to join our Legal Inventory team.

Essential Duties and Responsibilities

• Monitor legal case inventory batches from placement through closure to ensure they meet client standards.

• Track Firm performance against goals and identify inventory areas causing delays or issues.

• Work with other department managers to address gaps in inventory movement.

• Assist with file reviews and case status updates as directed.

• Prepare and respond to reports related to client legal case inventory.

• Perform other duties as assigned by the Legal Case Manager.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Proficient with Microsoft Office (Word, Outlook, Excel).

• Proficient with legal case management software.

• Ability to operate standard office equipment (copy machine, fax, printer, scanner, computer).

• Self-motivated and able to initiate communication with management.

• Ability to work collaboratively with staff at all levels of the organization.

• Comfortable working with databases and online technology platforms.

• Strong data analysis skills.

• Minimum 2 years of experience in a legal office setting.

• Knowledge of legal processes, principles, and terminology.

• Detail-oriented, diligent, and adaptable.

• Ability to manage conflicting priorities and complete tasks independently with minimal supervision.

• Strong command of the English language, both oral and written.

• Ability to work patiently and professionally with individuals of diverse backgrounds and professional levels.

• Maintains confidentiality in a professional manner.

Physical Demands and Work Environment 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. 

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.