What are the responsibilities and job description for the Office Assistant position at SCHWABE?
About Schwabe, Williamson & Wyatt:
Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.
Position Overview:
Schwabe, Williamson & Wyatt is seeking a full-time, Office Assistant in our Salem, OR office. This position is in-office, Monday through Friday from 8:00 AM to 5:00 PM.
The Office Assistant is responsible for supporting daily office operations and help maintain a professional and welcoming environment for clients and staff. This role is ideal for a highly reliable and detail oriented professional, who is also organized and a positive self-starter.
Key Responsibilities:
- Provide administrative support to the Salem office.
- Serve as primary backup to the Receptionist.
- Process mail, deliveries, filings, copying, and scanning.
- Assist with conference room setup, scheduling, and office upkeep.
- Support client meetings, document processing, and signings.
- Update and maintain client contact data in coordination with Client Relations.
- Perform local errands and provide general project support as needed.
Requirements:
- High School diploma or GED required.
- Minimum two years of general office experience (law firm or professional services preferred).
- Strong organizational, communication, and customer service skills.
- Proficient in Microsoft Office; able to manage multiple tasks with accuracy.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.
All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law