Accounting Specialist

Position Summary

The Accounting Specialist performs daily accounting tasks, including accounts payable and accounts receivable, that support financial and accounting activities throughout the business. This position ensures internal processes are followed and establishes controls to maximize accuracy on all internal transactions. 

Essential Duties And Responsibilities

• Prepares accounts receivable invoices accurately and in a timely manner
• Reconciles general ledger accounts, as needed, to help prepare for monthly financial reporting
• Reviews settlement statements for accuracy
• Responsible for financial transaction entries into job cost system 
• Provides clear account communication to vendor and customers
• Assists with accounting records and ledgers by reconciling statements and identifying discrepancies 
• Reconciles invoices to credit card charges and coding to general ledger accounts 
• Prepares daily remote deposit file 
• Maintains digital and physical financial records 
• Maintains print and electronic records for certificates of insurance documentation 
• Prepares, compiles, and sorts documents for data entry and other related duties as assigned 
• Maintains integrity and confidentiality of the Company’s accounting and financial records
  
  

Qualifications And Skills

• Proficient in the use of Windows operating system and Microsoft Office applications 
• Ability to learn new software and utilize internal accounting systems 
• Excellent interpersonal and analytical skills 
• Ability to maintain confidential and meticulous records  
• Bookkeeping experience preferred 
  
  

Work Environment and Physical Requirements

• Works in a temperature-controlled office environment, with low noise levels
• Prolonged periods of sitting required
• Rarely required to walk, stand, lift, climb, pull, or push objects weighing up to 10 pounds