Marketing Assistant

POSITION SUMMARY:

Provides administrative support services to the Marketing and Education departments. This position works under direct supervision, with work regularly checked. Detailed rules, procedures, and guidelines govern work.

DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance and support to the Marketing and Education departments by arranging appointments, travel, meetings, and conference calls.
• Prepares departmental correspondence, procedures, and other internal documents.
• Proofread Marketing brochures, ads, etc.
• Assists the PR & Events Coordinator when off site.
• Interacts with clients, members of management, and staff members regarding department processes as directed by the Sales & Marketing Management.
• Performs basic clerical duties such as answering the telephone, filing, taking meeting minutes, word processing and following up on assigned tasks.
• Monitors missing timesheets, orders office supplies, and generates purchase orders for the Marketing and Education departments.
• Maintains vacation/time-off schedules and time clock reports.
• Maintains monthly marketing inventory including collateral and brochures
• Provides backup support for other Departments as needed.
• Complies with all approved procedures, directives, and guidelines.
• SNUG Conference help desk, registration at off-site location for Users Group Conference.
• Assist in Marketing Initiatives to include Digital Marketing, International expansion, and introduction of new products.
• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate’s Degree in Business Administration, Marketing, or related field is required. Bachelor’s Degree is preferred.

Experience Required:

Previous experience within Marketing is highly desirable. Prior administrative experience in a business environment is required.

Skills Required:

• Excellent communication, presentation, organization, and interpersonal skills.
• The ability to work independently and effectively under stress as well as the ability to define priorities, multi-task, and complete work assignments in a timely manner.
• Above-average knowledge of Microsoft Office is required.
• Strong typing skills (at least 60 WPM) is required.
• Background in social media, SEO, & Digital Marketing platforms.
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)