Office Manager / Bookkeeper

Position Overview: We are seeking a highly organized and financially savvy Office Manager & Bookkeeper to oversee daily office operations and manage all financial record-keeping. In this dual role, you will serve as the hub of our organization, ensuring smooth administrative workflows while maintaining accurate books, processing transactions, and generating financial reports. You will manage front-desk operations, supervise office staff, handle billing support, and ensure all financial data is compliant and up-to-date.

Why Join Us:

• We provide decision making autonomy so you can manage your own workflow.
• Our team prioritizes a healthy work/life balance for all staff.
• You will receive support across the board from leadership and peers.
• We foster a truly supportive team environment.

Key Responsibilities:

Office Management & Administration:

• Oversee daily office operations, including front-desk management, scheduling, and vendor relations.
• Greet clients, visitors, and vendors professionally; answer and route incoming calls.
• Manage office supply inventory and order materials as needed.
• Supervise and coordinate the work of administrative assistants or receptionists.
• Maintain a clean, organized, and welcoming office environment.
• Handle confidential correspondence and maintain filing systems (physical and digital).
• Coordinate internal communications and staff meetings.

Bookkeeping & Financial Operations:

• Manage accounts payable and accounts receivable; process invoices and billings.
• Reconcile bank statements and credit card statements monthly.
• Process payroll and track employee hours/leave.
• Prepare monthly financial reports (balance sheet, income statement, cash flow) for leadership.
• Assist with budget preparation and expense tracking.
• Ensure accurate coding of expenses and revenue for Medicaid/insurance billing.
• Maintain compliance with financial policies and assist with external audits.
• Manage petty cash and financial record retention.

Qualifications:

• High School Diploma required; Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• 1 year of experience in office management combined with bookkeeping or accounting duties.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office (Excel, Word, Outlook).
• Strong understanding of basic accounting principles (debits, credits, reconciliation).
• Excellent organizational, time management, and multitasking skills.
• High level of integrity and ability to handle sensitive financial and personnel information.
• Strong communication skills and ability to work collaboratively with clinical and administrative teams.
• Detail-oriented with strong numerical accuracy.

Preferred Skills:

• Experience in healthcare, social services, or non-profit accounting.

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $40,000