Executive Assistant

About Savills

Savills is an organization full of extraordinary individuals. Brilliant people who are driven to succeed, hungry to remain at the forefront of their specialties, and eager to propel themselves, our clients, and our business forward. We are one of the preeminent commercial real estate firms with services ranging from tenant representation and project management to workplace strategy and occupant experience - showcasing the breadth and depth of our expertise.

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

About the Role

We are seeking an experienced and highly skilled professional Executive Assistant to provide support to the C-suite, with a primary focus on the CEO and President of Savills North America. The ideal candidate is a polished, resourceful, and detail-oriented individual who thrives in a fast-paced environment and can anticipate needs while managing competing priorities. This role demands exceptional discretion, organizational excellence, and the ability to interact seamlessly with senior executives, board members, clients, and internal stakeholders.

Key Duties & Responsibilities

• Manage complex calendars and scheduling for the CEO and President, ensuring priorities are met and time is optimized.
• Coordinate and manage calendars and scheduling for other C-suite executives as needed
• Coordinate and prepare materials for meetings, including agendas, presentations, and briefing documents.
• Handle confidential information with the highest level of integrity and professionalism.
• Coordinate domestic and international travel logistics, itineraries, and related expense reporting.
• Prepare, review and submit expense reports for other Corporate employees.
• Track and process Corporate invoices.
• Support planning and coordination of leadership offsites, board meetings, and special events.
• Proactively manage administrative processes to streamline efficiency for the executive office.
• Other administrative projects as needed.

Preferred Education & Experience

• Bachelor’s degree preferred; equivalent experience considered.
• 5–7 years of professional experience, with at least 3 years supporting senior executives in a fast-paced corporate environment.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Strong written and verbal communication skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel); comfort with new technologies and systems.
• Professional presence, judgment, and discretion in handling sensitive information.
• Ability to anticipate needs, act proactively, and adapt quickly to evolving demands.

Qualifications

• Highly organized, proactive, and solutions-oriented.
• Confident and polished communicator, comfortable engaging with senior leadership and high-profile stakeholders.
• Reliable, adaptable, and able to thrive in a fast-paced, high-pressure environment.
• Demonstrates initiative, resourcefulness, and strong problem-solving skills.
• Maintains a high level of professionalism and confidentiality at all times.

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.