Administrator

Administrator – Construction

Location: Manassas, VA

Compensation:

$32.50 - $35.00 Hourly Rate

Employment Type:

Full-Time

Immediate start

Responsibilities:

• Manage and coordinate EHS office operations, ensuring smooth workflow and adherence to company safety policies and procedures.
• Provide professional communication support, including answering phones, directing calls, and handling email and written correspondence efficiently.
• Schedule and coordinate safety meetings and appointments for EHS staff; manage calendars and ensure timely reminders.
• Utilize time tracking software to accurately record staff hours, safety training sessions, and project durations.
• Prepare reports, presentations, and documentation as needed.
• Oversee office supplies and inventory, ensuring adequate stock of safety equipment and placing orders when necessary.
• Manage visitor reception by greeting guests professionally, ensuring compliance with site safety protocols, and directing them appropriately.
• Provide general administrative support to EHS staff and management, including filing, document creation, data entry, and maintaining EHS records.
• Maintain a clean, organized, and professional work environment in compliance with safety standards.
• Perform other duties as assigned.

Qualifications:

• Minimum of 3 years of experience in an administrative role, preferably within construction.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
• Experience with time tracking software; familiarity with Procore is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
• Positive attitude, professional demeanor, and willingness to learn.
• OSHA 30 certification preferred.
• Previous experience using Procore is a plus.