Administrator

Administrator – Construction

Compensation:

• $32.50 - $35.00 Hourly Rate

Employment Type:

• Full-Time

Responsibilities:

• Manage and coordinate EHS office operations, ensuring smooth workflow and adherence to company safety policies and procedures.
• Provide exceptional communication support, including answering phones, directing calls, and handling all email and written correspondence professionally and efficiently.
• Schedule and coordinate safety meetings and appointments for EHS staff, manage calendars, and ensure timely reminders.
• Utilize time tracking software to accurately record staff hours, safety training sessions, and project durations.
• Prepare related reports, presentations, and documentation as needed.
• Oversee office supplies and inventory, maintaining sufficient stock of safety equipment and placing orders when necessary.
• Manage visitor reception, greeting guests professionally, ensuring compliance with site safety protocols, and directing them accordingly.
• Provide general administrative support to EHS staff and management, including filing, document creation, data entry, and maintaining EHS records.
• Maintain a clean, organized, and professional work environment in compliance with safety standards.
• Perform other duties as assigned.

Qualifications:

• Minimum 3 years of experience in an office administration role, preferably in a construction
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
• Proficient in time tracking software; familiarity with Procore is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.
• Positive attitude, professional demeanor, and a willingness to learn.
• OSHA 30 certification.
• Previous knowledge using Procore preferred.