Administrative Assistant I (2026-2027 School Year) 215 day

Revised: 4/27/2025

Position Title: Administrative Assistant
Job Title: Administrative Assistant, I
Function: Administrative Services
Family: Administrative Support

Reports to: Director or Principal Pay Grade: N09
Terms of
Employment:

• 215 days per year.
• At-Will employment agreement.
• Salary is in pay grade N09 on the Non-Exempt

for directly related experience.

FLSA Classification: Non-Exempt

Funding
Source:

This position is locally funded.

Job Scope

Use significant independent judgment and familiarity of the field to perform work. May be responsible for
administration of various moderate and high complexity departmental programs and may be the lead a group of
employees. May develop policies and procedures and oversee the implementation and execution of them.
Typically reports to Senior Management Administrators performing medium to high complexity assignments using
solid skill & knowledge.

Position Summary

Responsible for providing administrative support to ensure efficient business processes for the
campus/department. Adheres to departmental policy and procedures, prepares documents, and produces various
operating reports. Serves as the administrative point of contact for all internal and external inquiries.

Essential Functions / Key Responsibilities

1. Support all administrative operations to ensure efficient business processes; may handle routine and
emergency office decisions as needed using latitude for independent judgment under general supervision.

2. Oversee fiscal activities for campus/departments. Prepare reports, cost analyses, and monitors
expenditures using solid knowledge to ensure a financially responsible budget.

3. Oversee administrative staff using latitude for independent judgment. May determine schedules and
assignments, monitor team performance, and report on metrics. May be asked to provide training
resources for professional development to support continuing employee growth and career progression.

4. Update the administrator's calendar including setting appointments, making travel arrangements,
registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings
and arrangements using latitude for independent judgment. Ensures prompt response to all requests and
inquiries.

5. Keep management informed of administrative matters. Provide recommendations for process revisions
based on internal issues, workflow, and customer needs.

Job Description

Revised: 4/27/2025

6. Review, validate, and analyze data using solid knowledge; create reports, documents, and presentations.
Keeps management apprised of workload status and potential hindrances to turnaround time
deliverables.

7. Collaborate with staff members and management to ensure initiatives are thoroughly communicated.
8. Review and provide recommendations for policy/procedure development and revision based on feedback

received or issues identified. Presents management with recommendations for needed policy and process
changes, enhancements, and clarification using solid skill and knowledge.

9. Compose, proofread, and edit correspondence, reports, and other material using solid knowledge. Review
outgoing material for completeness, dates, and signatures.

10. Perform other related duties as assigned within the appropriate skill and experience capabilities expected
for this position.

Minimum Requirements

(approximately $50.00) paid by the employee.

Knowledge, Skills & Abilities

• Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and

• Proven ability to create and maintain a positive office environment.
• Excellent organization and time management skills with verifiable experience in maintaining accurate

Working Conditions

Work Environment:

• Computer, computer software programs and peripherals, teacher resource materials and

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional

Job Description

Revised: 4/27/2025

Physical Demands/Requirements:

standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing,
speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.

Supervisory Responsibilities / Direct Reports

• None

Employee Printed Name: Date: