Grants Admin Specialist (Accounting knowledge required)

General Description:
The Grants Admin Specialist plays a key role in developing and refining systems that strengthen how we oversee, implement, and evaluate federally funded initiatives that bring food, health, and economic stability to Texans facing hunger.

This position focuses on effective project management, cross-team coordination, and process improvement to ensure grant-funded programs are executed efficiently, compliantly, and in alignment with organizational goals. Working collaboratively across departments, including Programs, Finance, and Government Contracts, the Grants Admin Specialist ensures that performance, reporting, and compliance milestones are met while fostering strong relationships with funders, food banks, and state agency partners.

Essential Functions:

• Lead the development and implementation of administrative systems to manage public grant deliverables, timelines, and reporting requirements.
• Maintain financial transactions and accounting records.
• Oversee and coordinate resources and activities across food banks and internal teams to ensure program milestones and compliance standards are achieved.
• Track, monitor, and synthesize data on program performance, budget utilization, and outcomes to inform decision-making and continuous improvement.
• Develop and manage processes for compiling and submitting required reports, performance metrics, and compliance documentation to funders and partners.
• Partner with Programs and Government Contracts teams in alignment of program plans and budgets with grant objectives and organizational priorities.
• Identify and troubleshoot operational challenges, collaborating with internal stakeholders to recommend process or policy improvements.
• Support and deliver technical assistance, training, and communication to member food banks and program partners to ensure consistent implementation practices.

• Graduation from an accredited college or university with a bachelor’s degree in accounting, finance or business in a closely related field, and one (1) year experience in budget preparation or management analysis; and/or an equivalent combination of education and experience.
• Knowledge of GAAP and basic fund accounting procedures.
• Experience in grant budget or contract management within the nonprofit sector.
• Knowledge of budget analysis and preparation.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Good knowledge of project and program administration including the review and evaluation of project awards/budgets.
• Individually motivated and operating with a sense of urgency and personal accountability.
• Skills in computer applications i.e., word processing and database management.
• Advanced Microsoft Excel skills.
• Ability to work independently with minimum supervision and as part of a team.
• Ability to organize work, attention to detail, accuracy, and the meeting of deadlines.
• Ability to work cooperatively with other Food Bank staff and volunteers.
• Ability to present a professional demeanor under a variety of conditions.
• Possession of a current Texas driver’s license, liability insurance, and a clean driving record.

Physical Demands

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is constantly required to sit, talk, hear, keyboard, and utilize fine manipulation and near visual acuity. The employee is occasionally required to walk, utilize gross manipulation, push, pull, reach, and stoop. The employee must occasionally lift, and/or move up to 25 pounds.

Work Environment

This job is performed in an indoor environment and occasionally may require attendance at outdoor events. You may be required to drive to different locations with varying conditions. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and levels of work to be performed and are not intended to be an exhaustive list of all responsibilities and duties.