Workflow Coordinator

Location: Mission Medical Building, 1155 Mission Street SE, Salem, Oregon 97301
Department: Contracts and Value Analysis
Position Type: Full Time, 40 hours/week, Exempt
Schedule: 8:00am – 4:30pm, Monday – Friday

Your role with us

As a workflow coordinator at Salem Health, you will play a key role in driving efficiency and productivity across departments, coordinating projects, and providing administrative support to ensure seamless operations. You will work collaboratively with leadership and stakeholders to assess situations, track projects, and implement process improvements, utilizing creative thinking and analytical skills. This role requires strong organizational abilities, attention to detail, and excellent communication skills to support our mission of delivering high-quality patient care.

What you'll do

• Coordinates projects from conception to completion, monitoring scope, schedule, and goals; interacts frequently with manager and director to assess situations and follow-up appropriately.
• Utilizes creative thinking and acquired knowledge to assist managers in decision making; conducts independent research and data collection as needed to support projects.
• Develops and maintains infrastructure to support department goals; completes assigned work with a multi-functional team, researching issues and working with stakeholders to achieve project goals.
• Provides administrative support, including memos, reports, filing, and telephone coordination; serves as a resource for department communications, onboarding, and EOP updates.
• Manages purchasing and procurement processes, including purchase orders, invoices, and contracts; tracks and follows up on all purchase orders and invoices to completion.
• Maintains records according to Kaizen Lean principles; gathers and analyzes data for reporting and presentations.
• Supports department education and training, coaching new employees and contracted staff; leads implementation of revised processes and workflows.
• Coordinates RFI, RFQ, RFP activities; drafts and creates applicable documents; supports strategy development to enhance business processes.

Required qualifications

• High school diploma or GED equivalent.
• Three years demonstrated successful experience in roles requiring project coordination and business and/or administrative support.

Additional information

• A strong background in contracting/procurement will enable success in this role, applying proven strategies to drive efficiency and effectiveness.
• Healthcare experience will enable individuals to make a seamless transition, applying their knowledge to support our mission.

Why Salem Health?

Salem Health is a Top Workplace in Oregon, known for fostering a supportive culture where your contributions truly matter. As an award-winning, independent health care system, we serve our region through Salem Hospital, multiple community clinics and West Valley Hospital, ensuring broad access to high-quality care.

We believe in empowering our teams. Through Lean principles, staff help drive innovation and solve real problems. We also invest in your growth with professional development, tuition assistance, and clear career pathways. At Salem Health, you’ll find more than a job, you’ll find purpose, connection, and room to thrive.

Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law.

Salem Health Hospitals and Clinics is committed to providing access, equal opportunity, and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact my.recruiter@salemhealth.org.