Logistics Documentation Coordinator

Russell Tobin & Associates is seeking a CHB Document Coordinator to work for our client in Valley Stream, NY. This is an excellent opportunity to join a top global logistics & shipping company! We're seeking someone who is organized, tech savvy, and who is eager to get their foot in the door of the logistics/customs industry.

Pay: $21-$22/hour

Schedule: Monday - Friday

Location: Valley Stream, NY (hybrid schedule after training)

Summary:

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre-key files with mandatory audits prior to transmission

Key Responsibilities:

• Receiving and Uploading documentation: The CHB Documentation Coordinator is responsible for receiving and uploading of all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices)

• Ensuring compliance with regulations: The CHB Documentation Coordinator is responsible for ensuring that all documentation is in compliance with 19 CFR 142.6 Invoice Requirements, adequate description of the merchandise, quantities of the merchandise, values and manufacturers

• Coordinating with internal and external stakeholders: The CHB Documentation Coordinator works closely with their assigned CHB teams, as well as external stakeholders, such as clients and forwarders, to gather information and ensure that all documentation is accurate and complete

• Maintaining document management systems: The CHB Documentation Coordinator is responsible for maintaining document management systems, including organizing and categorizing documents, ensuring version control, and making sure that documents are stored securely

• Providing support and guidance to clients: The CHB Documentation Coordinator may provide support and guidance to clients to obtain the appropriate documentation required for entry

Qualifications:

• High School Diploma or equivalent required; Associate or Bachelor’s Degree in related field preferred

• Organizational skills

• Computer literacy

• Data entry accuracy

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.