Executive Assistant (Banking/Financial)

Administrative Assistant

Contract Role (12 Months, possible to extend or convert)

Pay Rate: $30/hour (under negotiation in case of converting or extention)

Banking & Financial Industry

Location: onsite in Baltimore, MD

Administrative Assistant (On-Site | Baltimore, MD | Contract-to-Perm)

We are seeking a highly organized and proactive Administrative Assistant to support senior leadership within a fast-paced financial services environment. This is a 12-month contract opportunity with potential for full-time conversion, offering strong exposure to executive-level operations and career growth.

This role requires full on-site presence (5 days/week) and the ability to manage multiple priorities while maintaining a high level of professionalism, discretion, and attention to detail.

Key Responsibilities:

• Provide day-to-day administrative support to senior leaders, including calendar management, meeting coordination, and phone coverage
• Serve as a primary point of contact, handling communications with professionalism and confidentiality
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare and submit expense reports and assist with invoice processing
• Plan and support internal meetings and events, including logistics, catering, and conference room setup
• Create and format documents, presentations, and reports using Microsoft Office (Excel, PowerPoint, Outlook)
• Maintain and organize shared platforms such as Teams and SharePoint
• Assist with onboarding/offboarding, office operations, and general team support
• Provide backup support to other administrative staff and assist with ad hoc projects

Qualifications:

• 5 years of administrative experience supporting multiple senior stakeholders in a corporate environment (financial services preferred)
• Experience with calendar management, travel coordination, and expense reporting
• Excellent communication, organization, and problem-solving skills
• High attention to detail with the ability to manage competing priorities
• Proficiency in Microsoft Office Suite (especially Outlook, Excel, PowerPoint)
• Experience with tools such as Concur, SharePoint, or similar platforms is a plus
• Bachelor’s degree preferred (or at least 5 YOE)

This is an excellent opportunity for a detail-oriented professional looking to grow within a reputable financial services organization while gaining exposure to senior leadership and high-impact operations.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.