Accounts Payable Specialist

Position Summary:

The Accounts Payable Analyst plays a key role in maintaining the financial integrity of the company by ensuring timely and accurate processing of invoices, vendor payments, and expense transactions for all store locations. This position requires a high level of attention to detail, organization, and the ability to work efficiently in a fast-paced, multi-brand and entity environment.

Key Responsibilities:

• Process high-volume vendor invoices for 330 locations, ensuring accuracy, proper coding, and timely approvals.
• Review invoices to verify accuracy of charges and quantities.
• Maintain vendor files, ensuring all ACH forms, and supporting documentation are current and compliant.
• Manage weekly check runs and electronic payments, ensuring adherence to company payment schedules.
• Communicate with vendors to resolve discrepancies, obtain missing documentation, and address payment inquiries.
• Assist in period-end closing activities, including accruals, reporting, and AP reconciliations.
• Review and process Expense reports
• Reconcile disbursement bank accounts
• Reconcile vendor statements to ensure all outstanding invoices are accounted for.
• Work closely with Operations and Store Support teams to validate expenses and allocate costs appropriately to store-level P&Ls.
• Support process improvement initiatives to streamline invoice processing and enhance automation across multiple brands.
• Ensure compliance with company policies